Tender Title: Generator Spare
Reference Number: GEM/2025/B/6211723
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to solicit bids for the supply of various generator spare parts. The scope includes a comprehensive list of components necessary for the efficient operation and maintenance of generators, specifically focusing on parts such as Armature Outer Bearings, AVR Plates, Cylinder Assembly with inlet and exhaust valves, Push Rods, and various other critical components. The ultimate objective of this tender is to ensure operational readiness and longevity of generator equipment, which is essential for military operations and related activities.

Eligibility Criteria

To qualify for participating in this tender, bidders must meet specific eligibility requirements. Eligible entities may include registered businesses capable of supplying the listed spare parts. Bidders should possess experience in the industry and have a robust network to facilitate the timely supply of genuine parts. Compliance with all legal regulations and standards is mandatory, with preference given to Micro, Small, and Medium Enterprises (MSEs) that play a crucial role in domestic manufacturing and supply.

Technical Requirements

The bid must adhere to defined technical specifications, which include the quality and performance standards applicable to the spare parts being supplied. Bidders must provide detailed specifications, including compliance with industry standards for each component. Additionally, accepted quality control practices and testing criteria must be outlined, ensuring that all components meet required performance thresholds.

Financial Requirements

Bidders are required to provide comprehensive financial documentation to demonstrate their capability to fulfill the tender requirements. This includes but is not limited to pricing details, which should be competitive, and proposals may be evaluated on the basis of total cost considerations. Bidders must also acknowledge the Earnest Money Deposit (EMD) as stipulated by the tender guidelines, along with performance security requirements post-award for ensuring contract compliance.

Document Submission Details

All required documents should be submitted electronically via the designated platform, as outlined in the tender guidelines. Bidders must ensure that all submissions adhere to the specified formats and include all necessary certificates that demonstrate compliance with local procurement rules and regulations.

Special Provisions

This tender includes special provisions to support Micro, Small, and Medium Enterprises (MSEs), offering benefits such as reservation in the tendering process. Additionally, compliance with 'Make in India' policies is encouraged, ensuring that local businesses have the opportunity to participate actively in government procurement.

Evaluation Process

The evaluation process will involve a multi-step review, assessing technical specifications, financial proposals, and overall compliance with tender requirements. The selection will be focused on the bid quality and total cost, favoring solutions that demonstrate the best value for money while meeting all stipulated terms and conditions.

Delivery Locations

Successful bidders will be required to deliver the spare parts to specified military locations as designated by the Department of Military Affairs. Bidder responsibilities will include ensuring timely and safe delivery, adhering to all logistical requirements outlined in the tender documentation.

Contact Information

For any queries related to this tender, please refer to the official channel provided by the Department of Military Affairs directly on their website or contact support services during working hours for assistance.