Department of Military Affairs Tender by Indian Army (GEM/2025/B/6208334)

PISTON ASSY,PISTON RING SET,COOLANT HOSE,FUEL PIPE 19x19,SLEEVE,BIG END BRG CELL,AIR FILTER,PUSH RO

Sonitpur, Assam
Goods
Qty:37

Tender Timeline

Tender Issue
May 7, 2025 at 2:40 PM

Tender Title: Willfit Spares

Tender Reference Number: GEM/2025/B/6208334
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Government of India invites tenders for the supply of high-quality willfit spares as listed below. This procurement aims to enhance the operational efficiency and maintenance of various military vehicles and machinery.

Scope of Work and Objectives

The main objective of this tender is to source a broad range of spare parts essential for the upkeep of military equipment. The comprehensive list of required items includes:

  • Piston Assembly
  • Piston Ring Set
  • Coolant Hose
  • Fuel Pipe 19x19
  • Sleeve
  • Big End Bearing Cell
  • Air Filter
  • Push Rod Cell
  • Engine Composition Gasket Set
  • Head Gasket
  • O-Ring
  • Injector Retaining Pipe
  • Fuel Filter
  • Oil Filter
  • Fan Belt
  • MCB 63A
  • Injector Nozzle

The successful bidder will ensure timely delivery of these components to the designated military facilities.

Eligibility Criteria

To qualify for this tender, bidders must meet the following criteria:

  • Registered entity with appropriate licenses and certifications for the supply of auto spares.
  • Ability to demonstrate experience in providing similar products to government departments or large enterprises.
  • Compliance with the local industry regulations and standards.

Technical Requirements

Bidders are required to provide a detailed specification of the products offered, including:

  • Technical compliance with military standards where applicable.
  • Documentation proving quality assurance processes.
  • Data sheets and warranties for each product category.

Financial Requirements

Competitive pricing will be a crucial factor in the evaluation process. Bidders must provide detailed price lists that include:

  • Unit costs for all items in the requested quantities.
  • Bulk discount structures if applicable.
  • Payment terms, including any earnest money deposit (EMD) details to be submitted with the tender.

Document Submission Details

All tender submissions must be submitted electronically via the designated government portal. The required documents include:

  • Business registration certificates.
  • Technical proposal detailing specifications and compliance.
  • Financial proposal with pricing information.
  • Any additional documents that may support the eligibility criteria.

Special Provisions

This tender includes benefits aimed at Micro, Small, and Medium Enterprises (MSEs). Such businesses are encouraged to participate and will be afforded preferential treatment during the evaluation process. Specific provisions for startups may also be applicable, assisting new entrants in the industry to gain a foothold.

Evaluation Process

The evaluation of bids will be based on:

  • Compliance with eligibility and technical requirements.
  • Pricing competitiveness.
  • Delivery timelines.
  • Previous performance history with similar tenders, if applicable.

Delivery Locations

Successful bidders will supply the spare parts to various military facilities as specified by the Department of Military Affairs at the time of order confirmation.

Contact Information

For further clarifications, bidders can refer to the official government portal. Contact information specific to the issuing authority will be available through the designated communication channels on that platform.

In conclusion, this tender represents an opportunity for qualified suppliers to contribute to the national defense apparatus by providing critical spare parts required for military operations.

Tender BOQ Items

17 Items
1.

PISTON ASSY

Qty:3
Unit:nos
15
2.

PISTON RING SET

Qty:3
Unit:nos
15
3.

COOLANT HOSE

Qty:4
Unit:nos
15
4.

FUEL PIPE 19x19

Qty:3
Unit:nos
15
5.

SLEEVE

Qty:3
Unit:nos
15
6.

BIG END BRG CELL

Qty:3
Unit:nos
15
7.

AIR FILTER

Qty:1
Unit:nos
15
8.

PUSH ROD CELL

Qty:1
Unit:nos
15
9.

ENG COMP GASKET SET

Qty:1
Unit:nos
15
10.

HEAD GASKET

Qty:1
Unit:nos
15
11.

O RING

Qty:6
Unit:nos
15
12.

INJECTOR RETAINING PIPE

Qty:1
Unit:nos
15
13.

FUEL FILTER

Qty:1
Unit:nos
15
14.

OIL FILTER

Qty:1
Unit:nos
15
15.

FAN BELT

Qty:1
Unit:nos
15
16.

MCB 63A

Qty:1
Unit:nos
15
17.

INJECTOR NOZZLE

Qty:3
Unit:nos
15

General Information

Item Category
PISTON ASSY , PISTON RING SET , COOLANT HOSE , FUEL PIPE 19x19 , SLEEVE , BIG END BRG CELL , AIR FILTER , PUSH ROD CELL , ENG COMP GASKET SET , HEAD GASKET , O RING , INJECTOR RETAINING PIPE , FUEL FILTER , OIL FILTER , FAN BELT , MCB 63A , INJECTOR NOZZLE
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Assam
City
Sonitpur

Financial Information

OEM Average Turnover
₹3.00 Lakh (s)
Minimum Turnover
₹3.00 Lakh (s)
Bid Offer Validity
30 (Days)
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7815197.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for this tender include being a registered entity with the appropriate licenses to supply auto spares. Bidders must demonstrate experience in supplying similar products to government departments or large enterprises and must comply with local industry regulations and standards.

Bidders are required to submit necessary certificates that include business registration documents, quality assurance certifications, and any industry-specific licenses that validate their capability to supply the requested spare parts. Documentation showcasing prior performance in government contracts can also strengthen the submission.

To participate in the tender, bidders must register on the relevant government procurement portal. This process typically involves creating an account, submitting the required entity documentation, and ensuring that all organizational details are accurately listed to facilitate communication and evaluations.

All bidders must provide an Earnest Money Deposit (EMD) as a show of commitment to the tender. The EMD amount will be specified in the tender documentation and is generally refundable upon conclusion of the procurement process. Additionally, a performance security may be required from the successful bidder to guarantee fulfillment of the contract terms.

Micro, Small, and Medium Enterprises (MSEs) stand to gain from specific provisions designed to support their participation. These may include reduced eligibility criteria, preferential pricing evaluation, and special quotas in certain procurement processes, thereby promoting inclusivity and encouraging local industries to partake in government contracts.

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