Tender Title: Items Required for CCTV Surveillance of the Regt

Reference Number: 6524f7b2

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting tenders for the procurement of various items essential for CCTV surveillance systems. This tender encapsulates a comprehensive list of products which includes PoE Switch 8 Port for CCTV, HDMI Cable (20 Mtr), Adapter (5V 2A), Adapter (12V 2A), and A3 Paper. The primary objective of this initiative is to enhance the security surveillance infrastructure across designated military regiments.

Scope of Work and Objectives

The scope of this tender encompasses the supply and delivery of a total quantity of 15 units of the specified items. The vendors are expected to adhere to stringent quality standards, ensuring the products supplied meet the operational requirements necessary for effective surveillance functionality. Timely delivery and compliance with the enclosed specifications are critical components of this procurement process.

Eligibility Criteria

Eligible participants in this tender must be registered entities with a valid business license. Vendors should demonstrate expertise in supplying electronic and surveillance equipment. Participation is open to both local and national suppliers, ensuring a wide array of candidates can offer competitive quotes and stipulated goods.

Technical Requirements

All offered products must comply with industry standards concerning quality and safety. Specific technical requirements include:

• PoE Switch 8 Port must support Power over Ethernet technology designed for video security systems.
• HDMI Cables should ideally be compliant with HDMI 2.0 specifications, ensuring high-definition output for monitoring systems.
• The power adapters must meet voltage and power specifications as detailed.

Financial Requirements

Vendors must provide a complete financial proposal that includes unit pricing, taxes, and any supplementary charges. This financial proposal must be detailed and transparent to facilitate accurate evaluation by the procurement committee.

Document Submission Details

Bidders are required to submit their tenders in a single packet, adhering to the submission guidelines established by the Department of Military Affairs. All documents must be submitted electronically in the prescribed formats outlined in the tender documents. Late submissions or proposals with incomplete documentation will be disqualified from the evaluation process.

Special Provisions

This tender also incorporates provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to encourage participation from smaller entities, fostering a competitive bidding environment that could benefit local economies.

Evaluation Process

The evaluation of submitted bids will be conducted based on predefined criteria including compliance with technical specifications, price competitiveness, and vendor experience. The assessment may involve product demonstrations or trials to ascertain the suitability of the offered goods.

Delivery Locations

Successful bidders are expected to deliver all items to specified military bases as per the directions provided by the Department of Military Affairs. Vendors will bear the responsibility for the safe transport of goods until delivered.

Contact Information

For any inquiries related to this tender, interested participants can reach out to the Department of Military Affairs for further clarification. However, please note that specific contact numbers or email addresses are not provided in the tender documents.

This procurement initiative represents an opportunity for qualified suppliers to contribute to the modernization and enhancement of military surveillance systems, thereby playing a significant role in ensuring operational security.