Tender Title: Supply and Delivery of Audio-Visual Equipment

Reference Number: cc717609

Issuing Authority:

Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives:

The purpose of this tender is to invite bids for the supply and delivery of a variety of audio-visual equipment for the Ministry of Defence. This includes items such as Video Conferencing Cameras, Web Cameras, Entry and Mid-Level Desktop Computers, High-End Desktop Computers, and additional equipment essential for effective presentation and communication purposes. The primary objective is to enhance the functionality and efficiency of communication within the department through high-quality audiovisual solutions.

Eligibility Criteria:

To qualify for this tender, bidders must meet specific eligibility requirements:

• Bidders must be registered entities that comply with local business regulations.
• Submit valid certifications relevant to the equipment being provided, demonstrating compliance with quality and technical standards.
• Past performance history in supplying similar equipment, alongside references, may be requested to establish credibility.

Technical Requirements:

The technical specifications for the required equipment are listed below:

• Video Conferencing Cameras/Web Cameras: Must adhere to modern video standards and support high-definition resolution.
• Desktop Computers: Requirement includes both entry-level and high-end specifications, capable of heavy data processing, with specific guidelines on memory, processing speed, and storage.
• Additional items such as Online UPS, Fire Alarm Systems, and audio systems must conform to recognized industry standards for reliability and safety.

Financial Requirements:

Bidders must provide a complete breakdown of financial proposals, including:

• Pricing for each item listed and total overall cost.
• Earnest Money Deposit (EMD): A specific percentage of the total bid amount, as stipulated in the tender materials, must accompany the bid submission to demonstrate commitment.

Document Submission Details:

Submissions must include:

• Technical and financial proposals in separate documents.
• All required certificates and forms must be completed and submitted in electronic format.
• Bids should be submitted strictly through the specified e-procurement portal, ensuring compliance with the submission process.

Special Provisions:

• Proposals from Micro, Small, and Medium Enterprises (MSEs) and startups will receive priority consideration, aiming to encourage local suppliers and innovative solutions.
• Compliance with 'Make in India' policies is encouraged to enhance domestic manufacturing capabilities.

Evaluation Process:

The evaluation of bids will be conducted based on:

• Compliance with technical specifications.
• Pricing competitiveness.
• Past performance and reliability of the bidder.
• Adherence to the stipulations outlined in the submission requirements.

Delivery Locations:

The equipment will be required to be delivered to specified locations as outlined by the Ministry of Defence, ensuring alignment with operational needs.

Contact Information:

For any queries regarding this tender, potential bidders are encouraged to reach out through the official contact channels provided in the tender documentation, ensuring all inquiries are addressed systematically.

In conclusion, the tender for the supply of a variety of audio-visual equipment aims to enhance the operational capacities of the Department of Military Affairs while prioritizing local suppliers and compliance with established quality standards. All eligible bidders are encouraged to participate, ensuring that submissions are comprehensive and align with the technical and financial requirements set forth.