Tender Title: Supply of Computer Paper
Reference Number: GEM/2025/B/6155966
Issuing Authority: Department of Military Affairs, Ministry of Defence
The supply of Computer Paper conforming to IS 12766 is a key tender aimed at sourcing high-quality printing supplies essential for the operational needs of the Department of Military Affairs. This procurement is targeted towards fulfilling the urgent requirement for computer paper which is crucial for various administrative and operational functions within the Ministry of Defence. The total quantity specified for this tender is 1860 units, ensuring optimal availability for departmental use.
Scope of Work and Objectives
The primary objective of this tender is to establish a procurement framework for computer paper that meets specific industry standards associated with IS 12766. Potential bidders should ensure that the paper provided is durable, of high-quality, and capable of sustaining the demands of everyday use in official documentation, archiving, and reporting tasks within the military sector.
Eligibility Criteria
To be eligible for participation, bidders must be registered suppliers of paper products. They are required to meet the following criteria:
- Must provide proof of registration in the relevant trade.
- Must have experience in supplying computer paper or similar products.
- Compliance with the quality standards as per IS 12766 is mandatory.
Technical Requirements
Bidders are required to submit a detailed specification of the computer paper they intend to supply, ensuring adherence to the following technical requirements:
- Conformity to IS 12766.
- Quality certifications must be provided as part of the tender submission.
- Evidence of previous supply contracts for similar products should be included.
Financial Requirements
Proposals must include a comprehensive financial breakdown, reflecting the pricing for the computer paper as per the total quantity mentioned in the tender document. Bidders are advised to clearly outline all applicable costs, taxes, and delivery charges in their financial submissions to ensure transparency.
Document Submission Details
All interested bidders are required to prepare a proposal that includes:
- Technical specifications and compliance documentation.
- Financial bid summarizing all costs associated with the tender.
- Certificates proving eligibility and previous experience. Documents can be submitted electronically through the GEM portal as outlined in the guidelines.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups under the government schemes designed to promote and support local businesses. Bidders identifying as MSEs or Startups should ensure to appropriately showcase their eligibility during the submission process to benefit from any special provisions available.
Evaluation Process
The submitted bids will undergo a thorough evaluation process wherein both the technical and financial components will be meticulously assessed. The evaluation will focus on:
- Compliance with technical and quality standards.
- Financial competitiveness.
- Relevant experience and performance history in supplying similar goods.
Delivery Locations
The delivery of the computer paper must be made at specified locations determined by the Department of Military Affairs in accordance with their logistical requirements. Bidders should ensure they are aware of potential delivery constraints and can meet the expected timelines.
Contact Information
For further queries, interested bidders are encouraged to reference the official contact details provided on the GEM portal. All communication regarding this tender must comply with the guidelines set forth in the tender documentation to facilitate a smooth and transparent process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in supplying paper products. Bidders should also comply with quality standards, specifically IS 12766, and provide proof of registration. It is advisable for participants to check regulations related to the sourcing of materials and understand the MSE and startup provisions that may aid in their participation.
Bidders must submit detailed certificates demonstrating compliance with IS 12766, along with other relevant industry certifications. Apart from quality certificates, proof of previous supply contracts and business registration documents are necessary to validate eligibility.
The registration process for submitting bids involves creating an account on the GEM portal and completing all necessary forms according to the guidelines stipulated in the tender documentation. Suppliers are advised to ensure that all documents can be submitted in acceptable formats, typically PDF or DOC formats, to avoid any processing delays.
The payment terms will be defined specifically in the tender documentation, typically requiring advance payments or payments upon delivery. A performance security, generally at a predetermined rate, may also be required to ensure compliance with supply contracts. Bidders should familiarize themselves with these points to secure a competitive advantage.
The evaluation and selection process is conducted meticulously, with an emphasis placed on both technical and financial bids. A structured criterion focusing on quality, compliance, and competitiveness will guide the selection of suppliers. Bidders will be notified of the results post-evaluation, ensuring full transparency in the process.
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