The Department of Telecommunications (DOT), under the Ministry of Communications, is inviting bids for the procurement of Plain Copier Paper (V3) ISI Marked to IS 14490. This tender, referenced as GEM/2025/B/6173500, aims to fulfill the requirement of high-quality copier paper essential for government departments.
Scope of Work and Objectives
The primary objective of this tender is to secure a total quantity of 350 units of Plain Copier Paper (V3) that meets the specific standards set forth by IS 14490. The successful bidder will be responsible for ensuring timely delivery, adherence to quality specifications, and providing necessary documentation for each batch delivered. This procurement supports the government’s operational capabilities and ensures the efficient functioning of various departments.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity with the relevant authorities.
- Possession of all necessary industry certifications, including ISI Mark certification for the paper being supplied.
- Compliance with local procurement regulations and standards.
Technical Requirements
The technical specifications for the paper include:
- Should adhere to IS 14490 standards.
- Must have high brightness and opacity for better print quality.
- The paper format, weight, and other specifications should conform to the guidelines provided during the bidding process.
Financial Requirements
Bidders are required to submit appropriate financial documents, including proof of financial capacity to fulfill the order, along with a Bid Security or Earnest Money Deposit (EMD) as specified in the tender documentation. This financial documentation is essential to guarantee the bidder's commitment to the terms of the tender.
Document Submission Details
Interested bidders should prepare and submit their bids electronically through the designated portal, ensuring that all required documents are submitted in the specified formats. Each submission must be complete, including the proposed pricing, technical specifications, and any certificates pertinent to the bid.
Special Provisions
The tender considers participation by Micro, Small, and Medium Enterprises (MSEs) and will provide benefits to startups meeting the eligibility criteria. Bidders from these categories are encouraged to participate to promote local procurement and support small businesses.
Evaluation Process
The evaluation of submitted bids will be based on criteria including pricing, compliance with technical specifications, and delivery capabilities. All bids will undergo a thorough assessment, and the most qualified bidder will be selected based on this evaluation process.
Delivery Locations
Successful bidders will be required to deliver the Plain Copier Paper to locations specified at the time of bid acceptance. This includes ensuring that delivery schedules are strictly adhered to in order to maintain government operations.
Contact Information
For further inquiries regarding this tender, interested parties should refer to the official contact details provided in the tender document. It is recommended to direct all questions to ensure accurate information and clarity on bidding processes.
This GEM/2025/B/6173500 tender represents an essential opportunity for suppliers of Plain Copier Paper (V3) and contributes to the operational efficiency of government functions. Bidders are encouraged to thoroughly review the tender documentation for specifics and submit their bids accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate legal status, possessing necessary certifications, particularly compliance with ISI Mark standards, and meeting the local procurement regulations. Bidders must demonstrate capability in delivering specified quantities within the required quality standards.
The technical specifications for the copier paper require adherence to the IS 14490 standard, which includes criteria such as brightness, opacity, and paper weight. Suppliers must ensure that their products meet these quality standards to qualify.
The Earnest Money Deposit (EMD) amount and specifics will be outlined in the tender documents. Typically, bidders are required to submit an EMD as a financial assurance against commitment to the bid, which will be forfeited if the bidder does not adhere to the tender conditions.
Bids should be submitted electronically through the specified portal. Accepted formats typically include PDF for documents, along with any other formats specifically requested in the tender guidelines. It is critical that all documentation is complete and correctly formatted to avoid disqualification.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups, providing them with opportunities to compete in government procurement. These benefits aim to encourage participation and support local businesses in the tendering process.
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