Department of Military Affairs Tender by Indian Army (GEM/2025/B/6169117)

Tender Title: Goods Transport Service – Per KM Based Service

Reference Number: GEM/2025/B/6169117
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work

The Department of Military Affairs is seeking to procure Goods Transport Services to facilitate the movement of machinery and equipment utilizing flatbed trucks ranging from 40 to 80 feet in double axle configuration. The objective of this tender is to establish a reliable transportation service capable of delivering goods efficiently while adhering to safety and quality standards. The total quantity involved in this project is 1300 units, and the awarded transport services will play a critical role in logistical operations related to defense and military procurement.

Eligibility Criteria

The bidders must meet the following eligibility requirements:

• Be a registered entity with necessary licenses and permits to operate transport services.
• Demonstrate previous experience in providing similar services to government or large organizations.
• Prove financial stability through relevant documentation.

Technical Requirements

All bids must comply with technical specifications, including:

• Provision of flatbed trucks with a capacity range of 40 to 80 feet.
• Trucks must be compliant with safety regulations and undergo regular maintenance checks.
• Adequate insurance coverage for goods during transportation must be provided.

Financial Requirements

Bidders are required to submit a detailed financial proposal including:

• Cost per kilometer for transporting services.
• Include any additional charges or fees that may apply.
• A valid Earnest Money Deposit (EMD) must accompany the proposal, details of which will be provided in the official documents.

Document Submission Details

Bids should be submitted in accordance with the guidelines outlined in the tender documentation. All submissions must be made electronically through the secure tendering portal. Required documents include:

• Bid proposal in the specified format.
• Certificates for eligibility and registrations.
• Financial statements as defined in the technical and financial requirements.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There are provisions for relaxation of eligibility criteria and assessment methods for eligible businesses, supporting government initiatives to foster local industry participation.

Evaluation Process

Bids will be evaluated on several criteria, including:

• Compliance with technical specifications.
• Financial viability and competitive pricing.
• Experience and past performance in similar contracts.

Successful bidders will be notified through the secure portal. The evaluation will focus on maximizing value while ensuring compliance with the guidelines established by the Ministry of Defence.

Delivery Locations

The services will apply to various designated military bases and installations as specified in the final bid documents. Bidders should ensure their logistical plans accommodate the delivery locations provided in their bid propositions.

Contact Information

For inquiries concerning this tender, you may contact the Department of Military Affairs through the official communication channels provided in the tender documentation. Ensure your inquiries are made early to allow sufficient time for response before submission deadlines.