Tender Title: Cleaning, Sanitation and Disinfection Service
Reference Number: GEM/2025/B/6107632
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Cleaning, Sanitation and Disinfection Service tender, referenced as GEM/2025/B/6107632, is an essential initiative launched by the Department of Military Affairs under the Ministry of Defence. The primary objective of this tender is to solicit bids for comprehensive cleaning, sanitation, and disinfection services. This includes both indoor and outdoor services along the perimeter wall, as well as the management of vegetation and tree trimming responsibilities. The overarching aim is to maintain a clean, safe, and hygienic environment conducive to operational efficiency.
Scope of Work and Objectives
The scope of work entails delivering comprehensive cleaning and sanitation services, including:
- Disinfection of interiors and exteriors: Focusing on ensuring all indoor areas and the perimeter are thoroughly cleaned and disinfected.
- Vegetation clearance: Maintaining the aesthetic and functional aspects by clearing vegetation along the perimeter and trimming tree branches.
- Outcome-Based Services: Ensuring that the cleaning services deliver measurable cleanliness and hygiene standards.
This service is crucial for the upkeep of the facilities under the jurisdiction of the Ministry of Defence.
Eligibility Criteria
Eligible participants must be registered entities with a strong background in delivering cleaning and maintenance services. Organizations should demonstrate their capability to handle similar projects and prove a solid record of performance and compliance with industry standards.
Technical Requirements
Participants are expected to meet stringent technical requirements, including:
- Proven experience in sanitation and disinfection services.
- Availability of skilled personnel and the use of appropriate cleaning technologies.
- Knowledge of ecological practices in cleaning and waste management.
Financial Requirements
All bidders must provide comprehensive financial statements to demonstrate their capability to undertake the project and meet the financial obligations. This includes presenting documentation related to previous contracts and proof of financial stability.
Document Submission Details
Tender submissions must include all necessary documentation, including both technical and financial proposals. Detailed requirements for submissions can be found in the official tender documents.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring inclusive growth and opportunities within the defense procurement sector.
Evaluation Process
Bids will undergo a thorough evaluation based on predefined criteria. Factors such as pricing, technical compliance, past performance, and quality of services offered will influence the selection process.
Delivery Locations
Services will be required at designated facilities under the Department of Military Affairs, ensuring compliance with all guidelines related to health, safety, and effective service delivery.
Contact Information
For further inquiries regarding the tender, all parties are encouraged to consult the official tender documents available on the GEM platform.
Conclusion
This tender embodies a commitment to maintaining cleanliness and hygiene within vital defense establishments. It emphasizes adopting outcome-based practices that ensure transparency, efficiency, and quality in the delivery of cleaning and sanitation services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a demonstrable history of providing industrial cleaning and sanitation services. Participants must submit proof of previous project experiences and compliance with safety and quality standards applicable in the cleaning sector. It is also essential for bidders to showcase financial stability and the ability to handle the project’s scope effectively.
For GEM/2025/B/6107632, the technical specifications involve using environmentally friendly cleaning solutions and techniques. Bidders must comply with the latest health and safety regulations and demonstrate their capacity by providing qualified personnel. Furthermore, bidders should confirm their readiness to submit a detailed plan showcasing how they intend to deliver services, adhere to timeframes, and maintain quality assurance throughout the contract period.
Participants should be aware that the payment terms generally involve milestone payments based on deliverables achieved. The specific terms may include provisions for advance payment upon commencement, followed by subsequent payments tied to the successful completion of cleaning cycles. Detailed payment structures can be clarified during the bid evaluation process, contingent upon compliance with all tender requirements.
The submission process for the tender is strictly electronic through the GEM platform. Bidders must ensure that all required documents are uploaded in the acceptable formats. Confirming that submissions are completed before the closing date is essential, alongside verifying the integrity of all uploaded materials.
Yes, the framework established for GEM/2025/B/6107632 includes special provisions aimed at promoting MSE participation. MSEs can enjoy benefits such as relaxed eligibility criteria and potential financial aids, which facilitate their ability to compete effectively. Furthermore, these provisions are aligned with the government’s Make in India initiative, encouraging local entrepreneurs to engage in defense procurement processes.
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