Indian Railways Tender by Eastern Railway (GEM/2025/B/6172462)
Cleaning, Sanitation and Disinfection Service - Outcome Based - Railway Colony; Daily Mechanized Ma
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Tender Title: Cleaning, Sanitation and Disinfection Service
Tender Reference Number: GEM/2025/B/6172462
Issuing Authority: Ministry of Railways, Indian Railways
Scope of Work and Objectives
The primary objective of this tender is to ensure comprehensive cleaning, sanitation, and disinfection services across several specified locations within the Railway Colony. The scope of work involves daily mechanized manual cleaning and thorough waste management services, including:
- Door-to-door disposal of waste.
- Removal of accumulated garbage, silts, and other debris from designated areas.
- Maintenance of cleanliness and hygiene around critical locations such as GM Bunglow, Gholsapur Colony, North Sealdah Officers Colony, and several others.
The contractor is expected to fulfill all stated objectives effectively to maintain a high standard of cleanliness and sanitation within the Railway premises.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Must be a registered entity in India.
- Proven experience in providing similar cleaning and sanitation services.
- Compliance with local laws and regulations pertaining to sanitation and waste disposal.
Bidders are encouraged to demonstrate their ability to deliver high-quality services in accordance with the requirements of Indian Railways.
Technical Requirements
Bidders must comply with specific technical specifications as outlined in the tender. This includes:
- Utilization of mechanized cleaning equipment.
- Implementation of environmentally friendly waste disposal techniques.
- Adherence to industry best practices regarding sanitation and hygiene.
All services rendered must meet the quality standards set by the Ministry of Railways.
Financial Requirements
Bidders are required to submit a detailed financial proposal, including:
- Pricing for the services provided.
- Any additional costs involved in the cleaning and sanitation process.
The overall financial bid should reflect competitive pricing while ensuring the quality of services.
Document Submission Details
All documents necessary for the tender submission, including eligibility proofs, technical specifications, and financial proposals, must be submitted electronically by the specified deadline. Ensure that all documentation is complete and accurate to avoid disqualification.
Special Provisions
This tender may provide additional benefits for Micro, Small, and Medium Enterprises (MSEs) including:
- Relaxations in eligibility criteria.
- Potential price preference in evaluation.
Startups are also encouraged to participate as part of initiatives focusing on innovation and entrepreneurship.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical evaluation of the proposed methods and competencies.
- Financial evaluation considering pricing and completeness of the proposal.
Bids must meet a minimum threshold in technical evaluation to qualify for the financial evaluation stage.
Delivery Locations
Services must be conducted across specified zones within the Railway Colony, such as:
- GM Bunglow
- Gholsapur Colony
- North Sealdah Officers Colony
- Other designated areas as mentioned in the tender documents.
Contact Information
For any inquiries related to this tender, bidders can reach out to the Ministry of Railways. It’s advisable for tenderers to check official communication channels for any updates or clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, having proven experience in cleaning and sanitation services, and complying with local regulations. Furthermore, participation by Micro, Small, and Medium Enterprises (MSEs) is encouraged under applicable policies, which might provide relaxation in some criteria.
Bidders must submit necessary certificates that demonstrate compliance with industry standards, including proof of registration, experience in similar projects, and any relevant environmental compliance certifications. Providing comprehensive documentation is crucial for successful evaluation.
To participate in the tender, bidders must complete the registration process through the prescribed online portal, ensuring that all relevant documentation is uploaded before the submission deadline. Late submissions or incomplete documentation may lead to disqualification.
Bidders must ensure that all submitted documents adhere to the accepted formats specified in the tender guidelines. Typically, documents should be in PDF or other specified formats as indicated in the tender documentation to facilitate smooth processing.
The Earnest Money Deposit (EMD) requirements are outlined in the tender documents, indicating the amount that must be submitted to ensure commitment to the bid. This deposit will be refunded after the evaluation process unless the bidder fails to comply with the terms stipulated in the tender.
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