Tender Title: Repair and Overhauling Service for Fire Extinguishers
Reference Number: GEM/2025/B/6213311
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Repair and Overhauling Service tender referenced as GEM/2025/B/6213311 aims to procure services for the maintenance and repair of various types of fire extinguishers. The scope of work includes extensive service for CO2 Water Type 9LTR, Dry Powder 10 KG, and mechanical foam extinguishers, among others. The objective is to ensure that all fire safety equipment meets operational standards and complies with safety regulations, enhancing the preparedness and safety of military premises.
Scope of Work and Objectives
The primary focus of this tender is to provide repair services for the following fire extinguishers:
- CO2 Water Type 9LTR
- Dry Powder 10 KG Capacity
- Mechanical Foam 9LTR Capacity
- CO2 Cylinder 10/12 lbs
- CO2 Cylinder 5 lbs
The contractors will be responsible for the overhaul, servicing, and rectification of any faults in the extinguishers to ensure they are operational upon service completion. All work must comply with industry safety standards.
Eligibility Criteria
Eligibility to participate in this tender includes:
- Registration as a legal entity
- Proven experience in providing similar services
- Adequate resources and qualified personnel
- Compliance with relevant safety regulations
Technical Requirements
Bidders must ensure compliance with the following technical requirements:
- Up-to-date certifications related to fire safety equipment maintenance.
- Use of high-quality spare parts that meet or exceed manufacturer specifications.
- Demonstration of quality assurance processes in service delivery.
Financial Requirements
Financial stability is crucial. Bidders are required to demonstrate:
- Sufficient financial resources to undertake and complete the contract.
- Submission of recent financial statements to assess the ability to finance repair services as needed.
Document Submission Details
Bidders must submit the required documents, including:
- A completed bid form.
- Technical and financial proposals.
- Proof of eligibility, such as registration certificates and past project references.
Documents should be submitted electronically through the designated portal before the closing date mentioned in the tender notice.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging participation through benefits like reduced eligibility criteria and assistance in the bidding process. Startups in the fire safety sector will receive additional considerations, promoting innovation and competitive pricing.
Evaluation Process
The evaluation of submitted bids will be carried out based on:
- Compliance with technical and financial requirements.
- Quality assurance and past performance references.
- Cost-effectiveness of the proposed solutions.
Winning bids will be announced publicly, adhering to transparency guidelines.
Delivery Locations
Services will primarily be conducted on-site at various military installations as specified in the tender documentation. Bidders must be equipped to mobilize resources quickly to meet urgent repair needs across multiple locations.
Contact Information
For further inquiries related to this tender, interested parties should refer to the official website of the Department of Military Affairs where direct communication channels are outlined.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant operational experience in fire safety maintenance, and possessing adequate technical resources and personnel. Moreover, compliance with industry safety standards is paramount. Bidders must also provide documented proof of their capabilities and experience, enabling the evaluation committee to assess their competence effectively.
Bidders must present valid certifications for fire extinguisher servicing and repairs, along with compliance documents detailing adherence to safety regulations. It’s essential that the certificates are current and recognized by relevant authorities to prove the legitimacy of the service offered. Furthermore, prior experience documentation reinforcing the capability to fulfill tender demands will be critical.
To participate in this tender, interested entities must first register through the designated government procurement portal. The registration involves submitting foundational business documents and obtaining a unique identification number. Once registered, bidders can access tender-related documents, complete their proposals, and submit online before the specified deadline, ensuring all entries are correctly filled and documented.
All submission documents must be provided in specified formats, typically including PDF and Excel files. Each document must be clearly legible, ensuring that the evaluation committee can review all entries without difficulty. Bidders should consult the tender documentation for any particular formatting guidelines to avoid rejection of their proposal.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal to demonstrate commitment to the tender process. The amount is detailed in the tender terms. EMDs ensure that only serious bids are evaluated. Upon successful conclusion of the contract, these deposits are typically returned, whereas non-compliant bids may lead to forfeiture of the EMD.
These FAQs aim to clarify essential aspects of the Repair and Overhauling Service tender, ensuring that potential bidders have comprehensive guidance on requirements and processes.
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