Tender Title: Refilling of Fire Extinguisher Cylinders

Tender Reference Number: GEM/2025/B/6168097

Issuing Authority

The tender is being issued by the POWER GRID Corporation of India Limited under the supervision of the Ministry of Power.

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for the comprehensive refilling of fire extinguisher cylinders. This includes various types of fire extinguishers such as:

• Dry Powder Fire Extinguisher (25 Kg, more than 5 years)
• Dry Powder Fire Extinguisher (5 Kg, BC type, more than 5 years)
• Dry Powder Fire Extinguisher (5 Kg, ABC type, more than 5 years)
• Dry Powder Fire Extinguisher (2 Kg, ABC type, more than 5 years)
• Carbon Dioxide Fire Extinguishers (5 Kg and 25 Kg, BC types, more than 5 years)
• Foam-Based Fire Extinguishers (45 Litres, AB type, more than 5 years)
• Water-Based Fire Extinguishers (9 Litres, more than 5 years)

The total quantity to be serviced is 73 units of assorted fire extinguishers. The successful bidder will ensure timely and compliant refilling services in alignment with safety and quality standards.

Eligibility Criteria

Eligible bidders must meet certain qualification criteria, including but not limited to:

• Valid registration as a service provider in the relevant domain.
• Proven experience in handling fire safety equipment maintenance and refilling.
• Compliance with local regulations concerning fire safety equipment.

Technical Requirements

Bidders must ensure that the following technical specifications are met:

• All refilling operations must adhere to national safety standards.
• Maintain proper documentation for each refilling service performed.
• Equipment and materials used during the refilling should meet quality standards set by regulatory bodies.

Financial Requirements

Bidders are required to provide a detailed cost breakdown in their proposal, which should include:

• Pricing for each type of fire extinguisher service.
• Any applicable taxes or additional charges.
• Payment terms to be specified in the bid.

Document Submission Details

Interested parties must submit their proposals through the prescribed electronic platform. All documentation must be clear and concise, with no ambiguity in terms of costs, timelines, or services offered.

Special Provisions

This tender has provisions benefiting Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged to apply, aligning with initiatives that promote business opportunities for emerging industries and local businesses.

Evaluation Process

Submitted proposals will undergo a rigorous evaluation process that includes:

• Assessment of the technical proposals to ensure compliance with specifications.
• Financial evaluation against the proposed pricing structure.
• Consideration for shortlisted bidders based on their qualifications and past performance in similar projects.

Delivery Locations

The services are to be conducted at specified locations indicated in the tender documentation. Bidders should account for delivery logistics in their proposals.

Contact Information

For further inquiries and submissions, interested parties are encouraged to contact the relevant department through the official communication channels.