Tender Title: Supply of Hospital Mattresses and Pillows

Reference Number: GEM/2025/B/6137967

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

1. Scope of Work and Objectives

The objective of this tender is to obtain proposals for the supply of Hospital Mattresses and Pillows, specifically Bedclothes Rubberised Coir Mattress Cushions. These products are meant to comply with Indian Standards (IS 8391) to ensure the highest quality and safety for use in military medical establishments. The total quantity required is 366 items, which must be delivered on time to designated locations specified by the Department of Military Affairs.

2. Eligibility Criteria

To participate in this tender, bidders must meet specific qualification requirements:

• Registered as a legal entity within the prescribed jurisdiction.
• Proven experience in the manufacturing or supply of medical-grade mattresses and pillows compliant with applicable standards.
• Financial stability to support the execution of contract obligations.

3. Technical Requirements

Bidders must provide products that meet the following technical specifications:

• Compliance with IS 8391 standards.
• Reliable durability, comfort, and optimal support for patients.
• Certification or test reports to validate compliance with the specified standards.

4. Financial Requirements

Bidders need to submit a financial proposal detailing the cost of the items offered, including GST and other applicable charges. A competitive pricing strategy is crucial for evaluation.

5. Document Submission Details

Proper documentation is essential for the evaluation process:

• Bidder’s registration and compliance certificates.
• Technical specifications of products being offered.
• Financial proposal with detailed cost breakdown.

Documents must be submitted in the prescribed format, and non-compliance may result in disqualification.

6. Special Provisions

• Micro, Small, and Medium Enterprises (MSEs): Bidders classified under MSE will be given preferential treatment during the evaluation process.
• Startups: Benefits include flexibility in technical assessment and consideration of innovative solutions.

7. Evaluation Process

The evaluation of proposals will be conducted using a two-stage evaluation:

1. Technical Evaluation: Compliance with technical specifications and standards.
2. Financial Evaluation: Comparison of submitted financial proposals to identify the most economical option.

8. Delivery Locations

Successful bidders will be required to deliver the products to specified military medical facilities. Precise delivery locations will be communicated post-evaluation.

9. Contact Information

For any queries, bidders are encouraged to reach out to the Department of Military Affairs, Ministry of Defence via relevant communication channels provided during the tender announcement. No misleading information will be provided, ensuring transparency.

In summary, this tender for the supply of Hospital Mattresses and Pillows is a crucial initiative by the Department of Military Affairs to enhance medical services. All interested parties must ensure they meet the eligibility and submission requirements to participate successfully in this procurement process.