Integrated Auto Vehicle and Personnel Access Control System for Main Gate
INTEGRATED AUTO VEHICLE AND PERSONNEL ACCESS CONTROL SYSTEM FOR MAIN GATE INCLUDING AUTO VEHICLE NU
Tender Timeline
Integrated Auto Vehicle and Personnel Access Control System for Main Gate
Reference Number: 92a7018
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender seeks qualified bidders to design, supply, and install an Integrated Auto Vehicle and Personnel Access Control System for the main gate of a specified facility. The primary objective is to enhance security processes by implementing state-of-the-art technology that enables seamless and efficient control of vehicle and personnel entry and exit. The system must provide accurate tracking, monitoring, and data collection capabilities, ensuring both safety and convenience for authorized users.
Eligibility Criteria
To participate in this tender, bidders must meet stringent eligibility requirements, including being a legally registered entity and possessing the necessary technical expertise in integrated access control systems. Companies should demonstrate a minimum of three years of experience in the relevant field and provide evidence of successful project completion.
Technical Requirements
Bidders are required to submit comprehensive documentation detailing their proposed technical specifications for the access control system. The system must include advanced features such as biometric recognition, vehicle recognition systems, integration with existing infrastructure, and user-friendly operation protocols. Robust security measures, including data encryption and fail-safes, are essential.
Financial Requirements
Eligible bidders must provide a detailed financial bid, clearly outlining costs for all aspects of the project, including materials, labor, and maintenance. Financial proposals should also include payment terms and conditions for project milestones.
Document Submission Details
All submission documents must be formatted according to the guidelines provided by the Department of Military Affairs. Bidders should ensure complete documentation is submitted prior to the deadline, which includes their technical proposals, financial bids, and any compliance certifications. Electronic submissions are encouraged for efficiency.
Special Provisions
This tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs) and startups by encouraging participation in defense procurement. Specific provisions may include relaxed eligibility criteria and enhanced evaluation points for locally produced units, thus promoting "Make in India" initiatives.
Evaluation Process
Bids will be evaluated based on the technical adequacy, financial competitiveness, and compliance with eligibility criteria. The evaluation committee will score submissions according to a predefined matrix, considering both technical and financial aspects. This process will ensure that the selected bidder not only meets the requirements but also offers the best overall value.
Delivery Locations
The selected vendor will be responsible for delivering the completed system to the specified facility under the jurisdiction of the Ministry of Defence. Installation and operational commissioning will also fall within the vendor's scope of work.
Contact Information
For more information regarding the tender or clarification on submission requirements, bidders are encouraged to contact the Department of Military Affairs through the official communication channels provided in the tender documentation. It is important to ensure all inquiries are directed appropriately to avoid misinformation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in designing and installing integrated auto vehicle and personnel access control systems, and providing documentation of previous project completions. Interested bidders must demonstrate their capabilities to align with the tender’s complex security and technical specifications.
To submit a bid, companies must provide a valid business registration certificate and compliance certificates related to quality standards. Depending on the technology used, certifications relevant to biometric and security system installations may also be necessary.
The registration process involves submission of necessary documents outlined in the tender specifications. Bidders should create an account on the designated procurement platform and ensure that all required certificates and proposals are submitted electronically by the stipulated deadline to be considered for evaluation.
Bidders are required to submit their documents in PDF format for technical proposals and financial bids. This ensures uniformity and ease of review during the evaluation process, allowing the department to efficiently assess all critical information and compliance data.
The evaluation process will involve a detailed assessment of submitted proposals based on both technical specifications and financial offerings. Factors such as compliance with eligibility requirements, quality of the proposed solution, and pricing will be critically assessed, with an emphasis on value to the Ministry of Defence. Results will be announced following the completion of the evaluation phase.
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