Tender Title: IT SPARE

Reference Number: GEM/2025/B/6107600
Issuing Authority: Department of Military Affairs, Ministry of Defence

The IT SPARE tender is published by the Department of Military Affairs under the Ministry of Defence. This tender aims to procure essential components for IT hardware, specifically targeting parts relevant to printers, such as printer heads, pick-up rollers, logic cards, front panels, and paper feed rollers. These components are crucial for maintaining the operational capabilities of military hardware utilized within various branches of defense operations.

Scope of Work and Objectives

The scope of this tender includes sourcing high-quality IT spare parts that meet the specifications laid out in the tender documentation. The primary objective is to ensure the availability of reliable and durable components that guarantee the uninterrupted performance of military IT systems. Vendors are expected to provide not only the listed items but also all necessary documentation that attests to the quality and compliance of the products offered.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements, which include but are not limited to becoming a registered entity in accordance with the relevant procurement laws. Bidders should also demonstrate prior experience in supplying IT hardware components to government or private entities.

Technical Requirements

The technical requirements for the IT SPARE components include meeting industry standards for durability, reliability, and efficiency. Each product specification must align with military standards to ensure that the components function flawlessly in high-demand situations.

Financial Requirements

Bidders must ensure that their financial standing is robust enough to fulfill the requirements of the tender. This typically includes providing evidence of past financial performance, such as annual turnover for the last three financial years and proof of sufficient working capital.

Document Submission Details

All bidders must submit required documentation electronically via the official portal stipulated in the tender documents. This includes the technical bid, which outlines the specifications of the components offered, as well as the financial bid that articulates pricing details. The submissions must adhere to the specified formats to ensure compliance with procurement regulations.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. Specific benefits and provisions are available under the government’s initiatives to support MSEs and startups. Additionally, compliance with 'Make in India' policies is highly valued, promoting local sourcing wherever feasible.

Evaluation Process

The evaluation of bids will be conducted based on predefined criteria that assure fairness and transparency. Criteria may include the technical merit of the offerings, financial stability, and compliance with the eligibility requirements. Additionally, past performance and quality of previous supplies may be taken into consideration during the evaluation.

Delivery Locations

The components procured through this tender will be delivered to specified military installations as outlined in the tender documents. Bidders must be prepared to manage logistics to ensure timely and safe delivery.

Contact Information

While direct contact information has not been specified, it is advisable for bidders to refer to the official tender portal for any inquiries or further clarifications.

This tender represents an opportunity for qualified suppliers to contribute to the defense sector by providing critical components that enhance operational readiness.