Tender Title: AI SURVEILLANCE SYSTEM

Reference Number: GEM/2025/B/6110962

The Department of Military Affairs, under the Ministry of Defence, invites qualified bidders to participate in the procurement of an AI Surveillance System. This submission is part of a strategic initiative directed at enhancing security measures using advanced technologies. The tender aims to develop and implement a comprehensive surveillance system consisting of various components to ensure efficient monitoring and management capabilities.

Scope of Work and Objectives

The primary objective of this tender is to acquire an integrated AI Surveillance System that includes high-definition cameras, network video recorders (NVRs), and essential installation equipment. The scope of work encompasses the supply and delivery of the following components:

• PTZ Cameras
• Bullet Cameras
• NVR 16 CH SATA
• NVR 16 CH Covert Secure
• NVR 8 CH SATA
• 8 Port POE Switch
• HDD 8TB and additional networking equipment
• Installation and setup services

The overall goal is to implement a reliable, scalable, and AI-driven surveillance framework that enhances security operations, optimizing the management of information gathered from the surveillance feeds.

Eligibility Criteria

Bidders are required to meet the following eligibility criteria to qualify for this tender submission:

• Must be a registered entity in relevant categories.
• Proven experience in providing and installing surveillance systems.
• Financial stability and the capacity to deliver the required quantity of goods and services.

Technical Requirements

Participants must adhere to the specified technical requirements for the surveillance system components. This includes, but is not limited to:

• Compliance with the latest technical standards for PTZ and bullet cameras.
• High-resolution video support and reliable storage solutions.
• Capability for remote access and monitoring via a user-friendly interface.

Financial Requirements

Bidders must provide comprehensive financial documents to demonstrate their capacity to fulfill the contract obligations, including:

• Evidence of financial viability.
• A warranty covering the equipment and services offered.

Document Submission Details

Documents to be submitted include:

• Technical proposal detailing the specifications of equipment offered.
• Financial proposal inclusive of pricing and payment terms.
• Credentials and required certificates demonstrating compliance with industry standards.

All documents must be submitted in an acceptable electronic format before the stipulated deadline.

Special Provisions

This tender acknowledges the role of Micro, Small, and Medium Enterprises (MSEs) and startups by providing provisions that facilitate participation. Bidders should refer to the specific guidelines applicable to these entities to identify opportunities for support and collaboration.

Evaluation Process

Submissions will be evaluated based on the following criteria:

• Adherence to technical specifications.
• Cost-effectiveness and financial proposal evaluation.
• Experience and qualifications of the bidding entity.

Delivery Locations

The successful bidder will be required to facilitate delivery across designated military locations as specified by the Department of Military Affairs.

Contact Information

For further inquiries regarding this tender, bidders are encouraged to reach out directly to the Department of Military Affairs through their official communication channels. Note that any provided contact details should be established directly through the tender documentation.

This procurement process seeks to enhance national security through the integration of AI technology in surveillance, ensuring that all awarded contracts uphold the highest standards of quality and performance. Bidders are encouraged to carefully review all submission guidelines and requirements to ensure compliance and successful participation in this opportunity.