Tender Title: Procurement of Central Surveillance and Monitoring System
Tender Reference Number: GEM/2025/B/6137198
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs seeks bids for the Procurement of Central Surveillance and Monitoring System. This tender is designed to enhance security measures through the acquisition of a variety of surveillance technologies. The tender encompasses the procurement of multiple items including:

• 4 MP Image Stabilizer based IR PTZ 30x Cameras
• 5 MP IR Varifocal Bullet Network Cameras IK 10 IP66
• 8 Channel NVR with 4 Terabyte Surveillance HDD with Monitor
• 32 Channel NVR with 32 TB Surveillance HDD
• POE Switch 8 Port 150W for effective camera management
• 12U All Weather Rack
• 1100 VA Solar Inverter with a backup of 12 hours on each node
• 500 VA Solar Inverter with a similar backup
• Outdoor All Weather Cat 6 Cable (300 Meter Roll)
• Broadband Radio Links and Omni Directional Antenna
• Power cable 2.5 sqmm, 3 core (400 Meter Roll)
• Display systems for Control Rooms
• Desktop for CMS Software
• Pole Mast (20 Feet)
• 5 KBVA Online UPS

Scope of Work and Objectives

The primary objective of this tender is to procure a comprehensive surveillance system that facilitates real-time monitoring and recording capabilities. The projects aim to enhance safety and security protocols across designated locations. The bid will focus on quality, durability, functionality, and timely delivery of the specified equipment.

Eligibility Criteria

To qualify for this tender, bidders are required to demonstrate their capability to fulfill the project's needs. This includes being a registered business entity and meeting necessary compliance standards as prescribed by the Ministry of Defence. Specific financial and technical requirements must be fulfilled to ensure bidders are suitably equipped to deliver quality service and products.

Technical Requirements

The submitted equipment must adhere to updated technical standards and industry norms. Bidders must provide detailed specifications of the equipment they propose as part of their bid. The products included in the bid must meet or exceed the requirements as listed in the inventory (see above).

Financial Requirements

Bidders are required to provide transparent pricing structure inclusive of all applicable taxes and potential discounts. The submitted bids must be comprehensive and encompass all elements of the project, ensuring clarity regarding payment terms and conditions.

Document Submission Details

Bidders are requested to submit all relevant documentation electronically, through the designated procurement platform. All required certifications and forms must be submitted in their original format to ensure eligibility. It is crucial to ensure these documents are accurately completed to facilitate smooth processing of applications.

Special Provisions

For Micro, Small, and Medium Enterprises (MSEs) and startups, certain benefits are applicable under this tender. These include preferential treatment during the bidding process, fostering an inclusive environment for local businesses.

Evaluation Process

Submissions will be evaluated based on technical merit, adherence to specifications, financial viability, and the overall alignment with the project objectives. A structured evaluation process will ensure fairness and transparency in selecting the winning bid.

Delivery Locations

The goods procured will be delivered to stipulated locations as determined by the Department of Military Affairs. Specific site details will be provided to shortlisted bidders during the evaluation process.

Contact Information

For further inquiries regarding this tender, interested parties should refer to the official communications from the Department of Military Affairs.

In conclusion, this tender represents a significant opportunity for qualified suppliers to engage in the procurement of essential surveillance equipment, which is critical for enhancing national security and protocols within various operational frameworks.