Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6162785)

Tender Title: Calibration Services for Digital Weighing Machines

Reference Number: GEM/2025/B/6162785

The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of calibration services specifically tailored for digital weighing machines. This tender aims to enhance the operational efficiency and compliance of weighing equipment used within various military applications, ensuring precise and reliable measurements that meet both national and international standards.

Scope of Work and Objectives

The primary objective of this tender is to engage a qualified service provider capable of delivering comprehensive calibration services for digital weighing machines. The successful bidder will be responsible for:

• Conducting calibration tests and certifications for digital weighing machines located at the buyer premises and performing onsite services as necessary.
• Providing detailed documentation of calibration results, including any adjustments made and the certification of accuracy according to relevant standards.
• Ensuring minimal downtime during the service process to facilitate continuous operations.

Eligibility Criteria

Interested bidders must meet the following eligibility requirements:

• Must be a registered entity with the ability to provide calibration services for digital weighing equipment.
• Must possess relevant certifications and experience in servicing similar equipment.
• Compliance with all local regulations and standards governing calibration services.

Technical Requirements

Bidders must adhere to stringent technical specifications including:

• Use of calibrated and certified reference standards during the calibration process.
• Compliance with ISO standards or equivalent for calibration services.
• Capability to calibrate various models of digital weighing machines as specified in the detailed bid documents.

Financial Requirements

Financial statements may be required to establish the financial stability of bidders. The successful bidder will ensure that all financial commitments, including competitive pricing for services provided, are clearly stated in their bid submission.

Document Submission Details

Bids must be submitted electronically through the designated procurement platform, ensuring that all required documentation, including technical and financial proposals, are completed in the specified formats. Submissions must be made before the closing date stipulated in the tender announcement.

Special Provisions

This tender includes provisions for Micro, Small, and Medium Enterprises (MSE) and startups, encouraging their participation in the procurement process. Eligible entities may receive financial benefits such as reduced bid security requirements and preferences in the evaluation process, aligning with governmental initiatives to promote local businesses.

Evaluation Process

Bids will be evaluated based on a combination of factors:

• Compliance with technical specifications and requirements.
• Cost-effectiveness of the proposed solutions.
• The bidder's experience and track record in similar projects typically evaluated through references.

Delivery Locations

Services will be rendered at specified buyer premises, locations determined at the awarding of the tender based on the operational needs of the military establishments.

Contact Information

For further inquiries related to this tender, bidders may reach out through the official communication channels provided by the Department of Military Affairs. All prospective bidders are encouraged to maintain open lines of communication to clarify any requirements prior to the submission deadline.