Tender Title: Annual Rate Contract for Printing of All Weather Activity Banners
Reference Number: GEM/2025/B/6124489
The Department of Military Affairs, under the Ministry of Defence, invites proposals for Annual Rate Contract for Printing of All Weather Activity Banners, including repair and installation services. This tender seeks experienced service providers capable of delivering high-quality printed banners tailored for various military activities throughout the year.
Scope of Work and Objectives
The primary objective of this tender is to establish a reliable source for printing all weather activity banners that meet the specified quality standards. Participants are expected to provide an end-to-end service, including the design, printing, and installation of these banners across designated military venues. The banners should comply with environmental standards and be durable enough to withstand various weather conditions.
Eligibility Criteria
Proposals will be accepted from entities that meet the following eligibility criteria:
- Must be a registered service provider in India.
- Proven experience in similar projects, specifically in printing and installation of large format materials.
- Must present reference projects that demonstrate capability in delivering quality services.
Technical Requirements
The technical requirements for this tender involve:
- High-definition printing capabilities.
- Use of UV-resistant inks and materials.
- Capacity to provide a mock-up design before the commencement of printing.
- Compliance with specifications set forth by the Department of Military Affairs regarding the dimensions and content of banners.
Financial Requirements
Bid submissions must include a financial proposal that outlines pricing structures based on the quantity and type of banners. Participants should also note that offers must be competitive and justified based on market standards.
Document Submission Details
Interested bidders must submit their proposals electronically through the designated portal. All submissions must include:
- Technical proposal detailing qualifications and past project experiences.
- Financial proposal delineating costs associated with printing services.
- Certification proving compliance with applicable standards and regulations.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. These entities may receive benefits such as fee concessions or financial aids in accordance with government policies designed to promote local businesses.
Evaluation Process
The evaluation of proposals will be conducted by a panel from the Department of Military Affairs based on predefined criteria, which include:
- Adherence to technical specifications.
- Competitive pricing as determined through a price evaluation matrix.
- Previous performance records in similar contracts.
Delivery Locations
Successful bidders will be responsible for delivering the printed banners to various military locations as specified during the contract engagement process. It is essential to ensure timely delivery to match operational needs.
Contact Information
For further inquiries, interested parties may reach out to the Department of Military Affairs through the official communication channels provided in the tender documentation—specific contact details might vary and are subject to verification upon the finalization of submissions.
Conclusion
This tender presents an excellent opportunity for service providers in the printing industry to engage with a significant public sector client. By fulfilling the requirements, vendors can establish long-term partnerships while supporting the needs of military operations across India.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating capability through previous experience with high-quality printing services for event materials, and providing references of prior contract completions that reflect best practices in installation and durability of printed products. Additionally, compliance with government policies and standards for military contracts is essential.
Technical specifications include the use of UV-resistant inks, high-definition printing techniques, and flexibility in sizes according to specified dimensions. Bidders must also provide a mock-up design for approval prior to commencement, ensuring that the final products align with the Department of Military Affairs’ branding and quality protocols.
Bidders must provide a detailed financial proposal outlining pricing structures based on anticipated volumes, including any potential discounts for large orders. It’s critical for submissions to demonstrate a pricing strategy that aligns with market trends whilst ensuring transparency and justification for the proposed costs.
The tender requires all submissions to be processed electronically via the designated government procurement portal. Bids must encompass all required documentation, including the technical and financial proposals, ensuring that established guidelines are strictly followed for successful evaluation.
Yes, there are provisions specifically designed to encourage participation from MSEs and startups. These include benefits such as fee waivers or financial aid options that support local enterprises, promoting adherence to ‘Make in India’ initiatives. Compliance with local content requirements will also be factored into the evaluation process to foster indigenous industrial growth.
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