Department of Military Affairs Tender by Indian Army (GEM/2025/B/6120216)

Tender Title: Goods Transport Service – Per KM Based Service

Reference Number: GEM/2025/B/6120216

Issuing Authority

The Department of Military Affairs, under the Ministry of Defence, is responsible for this tender aimed at establishing a high-quality and efficient goods transport service.

Scope of Work and Objectives

The primary objective of this tender is to procure comprehensive goods transport services on a per-kilometer basis. The services encompass the transportation of household items, food grains, and other food items. Specific attention will be given to efficient logistics and transportation methods, ensuring timely delivery and the safety of goods. The selected contractor will be expected to utilize Open Body LCV Trucks (19 FT) for transport, aligning with the operational requirements of the Department of Military Affairs. This tender emphasizes the need for reliability, affordability, and adherence to quality standards in the transport of goods.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with valid operational licenses. Companies must demonstrate prior experience in providing similar transport services to government bodies or large organizations. Compliance with all regulatory and operational standards is essential, ensuring that bidders understand and can meet the unique requirements of military logistics.

Technical Requirements

Bidders must furnish detailed specifications of the Open Body LCV Trucks proposed for use in the contract. Each vehicle should meet the technical standards set forth by the Department of Military Affairs, including safety regulations, capacity for goods, and reliability standards. Documentation demonstrating the maintenance and operational readiness of the fleet is necessary for bid consideration.

Financial Requirements

Bidders are required to submit a comprehensive financial plan outlining service pricing on a per-kilometer basis. An Earnest Money Deposit (EMD) must also be included as part of the bid submission to ensure commitment and seriousness in the bidding process. Financial proposals will be evaluated based on cost-effectiveness and alignment with budgetary guidelines set by the Department.

Document Submission Details

Interested parties must submit their proposals electronically through the designated platform by the specified deadline. All documentation must adhere to the format required by the Department, ensuring that bids are complete with technical, financial, and eligibility paperwork. Incomplete submissions risk disqualification from the evaluation process.

Special Provisions

The tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSMEs) and startups. These businesses are encouraged to participate given the government's initiative to enhance local participation and compliance with Make in India policies.

Evaluation Process

Bids will undergo a thorough evaluation process focusing on technical capabilities, financial viability, and overall compliance with the tender specifications. Bidders will be notified of their compliance with the requirements and the overall results of the evaluation process post-submission.

Delivery Locations

All transport services provided under this contract will align with the operational mandates of the Department of Military Affairs and will encompass various delivery locations as determined by the department’s logistical requirements.

Contact Information

For further clarifications and additional information, bidders are encouraged to reach out through the official communication channels specified in the tender documentation.