Tender Title:
Supply of Various Food Items
Reference Number: 16dcb4858
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The purpose of this tender is to secure a reliable vendor for the supply and distribution of various food items including cheese slice, cheese cube, cheese spread, matchbox, vinegar, cornflakes, tomato sauce, lemon squash, and cornflour. The successful bidder will be responsible for delivering a total quantity of 1,755 units of these items to designated locations as specified in the tender documentation.
Eligibility Criteria:
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with applicable licenses.
- Have experience in supplying food items to government bodies or similar organizations.
- Demonstrate financial stability to support bulk procurement and distribution of the specified products.
Technical Requirements:
Bidders must provide detailed specifications for all food items offered, ensuring compliance with food safety and quality standards. All items must be:
- Packaged suitably to maintain freshness.
- Labeled correctly and comprehensively, including ingredients, nutritional information, and expiration dates.
- Adhering to the necessary certifications such as FSSAI or other relevant food safety certifications.
Financial Requirements:
Bidders should present a clear breakdown of costs, including unit prices and total bid amount. Additionally, evidence of previous financial performance, including sales and payment records, may be required to establish credibility.
Document Submission Details:
All submission documents should be submitted electronically through the tender portal, ensuring that all required documentation is included:
- Eligibility documents
- Technical specifications and certifications
- Financial bid details
- Any other supporting documentation as specified in the tender documents
Special Provisions:
Bidders from Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, as provisions are in place to facilitate their involvement in this tender. Further advantages may include relaxed qualification requirements and financial aids to enable MSE participation.
Evaluation Process:
The evaluation will be conducted following a two-stage process:
- Technical Evaluation: All technical documents will be reviewed to ensure compliance with specifications and quality standards.
- Financial Evaluation: The financial bids of those who pass the technical evaluation will be considered. Price competitiveness and overall value proposition will be key determinants.
Delivery Locations:
Delivery locations for the supplies will be specified within the tender documents, and bidders should be prepared to accommodate various distribution points as required by the Department of Military Affairs.
Contact Information:
For any inquiries regarding this tender, participants may refer to the contact details provided in the tender portal.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying food items. Additionally, bidders must demonstrate adequate experience in similar supply contracts, hold the necessary licenses, and provide financial documentation to showcase stability and capability in fulfilling the tender requirements.
Bidders must submit valid food safety certifications such as FSSAI approval, as well as any required local health department certifications. These certifications must demonstrate compliance with quality standards relevant to food supplies, ensuring that all food items meet government regulations.
Documents must be submitted through the designated tender portal. Bidders need to ensure that they have all required documents, including eligibility proofs, technical specifications, and financial bids, in the accepted digital format. It is critical to follow the guidelines stipulated in the tender documentation to ensure proper compliance and timely submission.
The performance security requirements typically involve the successful bidder providing a guarantee, often in the form of a bank guarantee or fixed deposit, equating to a percentage of the total contract value. This ensures that the supplier adheres to the contractual obligations set forth by the Department of Military Affairs.
The evaluation will follow a structured process; initially, all technical qualifications will be assessed, followed by financial evaluations for those who pass the technical stage. Successful bidders will be notified via the tender portal, and specific details regarding results and contract awards will be communicated accordingly.
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