Scope of Work and Objectives - Department of Military Affairs
Biscuit,Bournvita,Complan,Cornflakes,Cornflour,Custard Pdr,Horlicks,Jelly,Oat Meal,Pickle,Protinex,
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Tender Title: Officers Ration
Tender Reference Number: 3742e6e4
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Officers Ration tender is aimed at sourcing essential food items required for military personnel. The scope of work covers the procurement of nutritional products that fulfill the dietary requirements of officers. The tender includes a variety of consumables under the category such as Biscuit, Bournvita, Complan, Cornflakes, Cornflour, Custard Powder, Horlicks, Jelly, Oat Meal, Pickle, Protinex, Squash, Tomato Sauce, Vermicelli, Vinegar, Sago, Ice Cream Powder, Drinking Chocolate, Sausages, and Match Box.
Scope of Work and Objectives
The principal objective of this tender is to ensure the availability of high-quality ration supplies that meet the nutritional needs of military personnel. The design and specifications of each food item must adhere to the highest standards for safety and quality, reflecting the importance of a well-balanced diet for operational readiness.
Eligibility Criteria
To qualify for this tender, bidders must be recognized legal entities, compliant with the operational standards set forth by the Ministry of Defence. Interested suppliers must demonstrate previous experience in supplying similar products and provide proof of capability to fulfill the required quantities, which total 7,825 units across all specified items.
Technical Requirements
Bidders should adhere to the specified technical specifications, ensuring that all products meet national quality standards. Providing detailed descriptions and certifications for each item as part of the proposal is mandatory. Compliance with relevant food safety and manufacturing standards is also required.
Financial Requirements
Financial proposals must be submitted in accordance with guidelines outlined in the tender documentation, specifying pricing per unit along with any applicable taxes. It is essential for bidders to provide a competitive and transparent pricing structure that meets the budgetary constraints of the Department of Military Affairs.
Document Submission Details
Proposals must be submitted via the designated online procurement platform, complete with all required documentation. Each bidder must ensure that their submissions are fully compliant with submission guidelines, including the required formats and supporting certificates.
Special Provisions
To encourage participation from emerging enterprises, provisions exist for Micro, Small, and Medium Enterprises (MSEs) along with startups, offering advantages in the evaluation process. These entities are encouraged to apply and demonstrate their capabilities in fulfilling the tender requirements.
Evaluation Process
The evaluation will consist of a review of both the technical and financial proposals submitted, with an emphasis on adherence to specifications, pricing competitiveness, and the bidder's ability to supply on time. A systematic scoring approach will be used to ensure fairness and transparency in the selection of the successful bidder.
Delivery Locations
Successful bidders will be required to deliver the products to specified military installations, ensuring adherence to delivery timelines and logistical requirements as outlined in the tender documents.
Contact Information
For further queries regarding this tender, potential bidders are advised to refer to the official contact details provided within the tender documentation or the procurement platform for assistance.
Tender BOQ Items
20 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capability to source and supply the specified food items in the quantities required. Suppliers must demonstrate previous experience in similar procurements and compliance with quality and safety standards set by the Ministry.
Bidders must provide various required certificates, including food safety certifications, quality assurance standards, and any relevant manufacturing licenses. Detailed product descriptions accompanied by these certificates are crucial for compliance during evaluation.
The registration process must be completed through the designated online procurement platform. Interested bidders should create an account, verify their credentials, and ensure all required documentation is uploaded before submitting their proposals.
Accepted document formats typically include PDF, Word, or Excel files, depending on the specific requirements outlined in the tender documentation. Regions or entities submitting proposals must adhere to prescribed formats to avoid disqualification.
Payment terms will be specified in the contract awarded to the successful bidder, usually involving milestone payments or upon delivery verification. It’s common for a performance security to be required to ensure compliance with the contract terms, typically ranging from 5-10% of the contract value, which will be detailed in the tender documentation.
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