The Department of Military Affairs, under the Ministry of Defence, has issued a tender for various condiments as part of a procurement initiative aimed at enhancing supply chains within the defense sector. The tender, identified by the reference number GEM/2025/B/6129710, encompasses a variety of traditional Indian spices and condiments that are integral to the culinary needs of military personnel.
Scope of Work and Objectives
The primary objective of this tender is to procure a total quantity of 3,475 kg of various condiments including but not limited to:
- Red Chilly Powder (5 Kg)
- Dhania Powder (5 Kg)
- Jeera (500 gm)
- Haldi Powder (5 Kg)
- Black Pepper (500 gm)
- Mustard Seed (500 gm)
In addition to these, the requirement extends to several other spices and condiments such as garlic, pickles, masalas, and sauces, designed to enhance meals served within military establishments.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities with the relevant authorities, ensuring compliance with necessary industry standards. Eligible bidders are typically categorized under suppliers registered with governmental procurement systems. It is imperative for bidders to showcase their capability to deliver quality provisions within specified timelines.
Technical Requirements
Specifications:
Bidders must provide products that meet stringent quality and health standards. All condiments should be free from contaminants and should be packed in compliant food-grade packaging. Each product must also have proper labeling that includes ingredient lists and expiry dates to ensure traceability.
Quality Assurance:
Bidders are required to adhere to national food safety compliance and quality assurance protocols. This involves the demonstration of high standards in sourcing and packaging as well as the ability to provide certificates proving compliance with relevant regulations.
Financial Requirements
Bidders must submit a complete financial proposal detailing the cost of the listed condiments. It is necessary to offer competitive pricing while ensuring quality. The financial proposal must also include any additional costs associated with delivery and compliance regulations.
Document Submission Details
Interested bidders should prepare and submit their proposals through the designated online platform as per the outlined submission format. The inclusion of all necessary documents, such as business registration certificates, compliance reports, and samples of the proposed products, is essential for bid evaluation.
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) that encourage participation from startups and smaller suppliers. Benefits may include price concessions and simplified procedures aimed at leveling the playing field.
Evaluation Process
The evaluation of bids will be based on criteria including quality compliance, pricing, and delivery timelines. All proposals will be assessed by a team designated by the Ministry of Defence. Bidder qualifications will be verified before proceeding to the financial evaluation stage.
Delivery Locations
Successful bidders will be required to deliver the products to specified military locations across the country, as designated in subsequent communications upon contract award.
Contact Information
For additional inquiries, bidders may contact the Department of Military Affairs. Exact contact information remains available through the official government procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity compliant with relevant industry standards. Bidders must demonstrate their capacity to supply the requested condiments and adhere to safety regulations. Additionally, proof of business registration and any requisite certifications must be submitted during the application process.
All condiments must adhere to food safety and quality standards as outlined by national regulations. This includes being free from contaminants, properly packaged in food-grade materials, and labeled with necessary information such as ingredient lists and product expiry dates. Bidders should provide evidence of compliance with these technical specifications along with their proposal.
While PDF is the most common format accepted, it’s crucial to check the specific submission guidelines provided in the tender documentation. Generally, including certificates in easily accessible formats is encouraged to ensure documentation is reviewable. Always confirm the accepted document formats in the tender instructions before submitting.
Payment terms typically include conditions upon successful delivery of goods and completion of quality checks. Bidders may also need to include a detailed breakdown of any payment milestones related to delivery and acceptance criteria within their financial proposals. Clarifying payment terms is essential for accurate procurement planning.
The tender includes special provisions designed to encourage participation from MSEs. Benefits could range from price concessions during the evaluation process to simplified paperwork and possible support from governmental departments, fostering a more inclusive procurement environment.
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