Tender Title: Repair of Electronic Equipment

Reference Number: 2200b1695

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence is inviting tenders for the repair of various electronic equipment. This tender focuses on the effective repair and servicing of essential devices, thereby ensuring operational efficacy within military departments.

Scope of Work and Objectives

The primary objective of this tender is to carry out comprehensive repair services for a range of electronic equipment, including:

• UPS (Uninterruptible Power Supply) systems (1 KVA MICROTEC and LUMINOUS)
• Multi-Function Devices (MFDs) including HP CNB1M1J0VT and Canon models
• Projectors, specifically SONY, BENQ, and Epson

Contractors are expected to perform repairs, provide assessment reports, and ensure that all repaired equipment meets stringent operational standards. The total quantity of items for repair is 20.

Eligibility Criteria

To participate, bidders must fulfill the following eligibility requirements:

• Be a registered entity licensed to operate in the field of electronic repairs.
• Demonstrate experience in repairing similar equipment as specified in the tender documentation.
• Provide certificates proving compliance with quality standards applicable to electronic repairs.

Technical Requirements

Proposals must adhere to the following technical specifications:

• The ability to perform repairs while ensuring all equipment matches or exceeds the original manufacturer’s specifications.
• All repair work must comply with relevant quality standards to guarantee operational reliability.
• Availability of technical support post-repair is highly desirable.

Financial Requirements

Bidders should present a detailed financial proposal that outlines:

• Cost structures including labor and parts.
• Payment terms aligned with project milestones.
• Any conditions related to the Earnest Money Deposit (EMD) and performance security must be specified.

Document Submission Details

All bidders must submit their proposals via the specified submission methods outlined in the tender instructions. Documents must be in a PDF format and submitted electronically, ensuring that all files are clearly labeled according to the guidelines.

Special Provisions

Special provisions exist for Micro, Small, and Medium Enterprises (MSMEs) and startups. They are encouraged to participate and may benefit from relaxed eligibility standards and additional support from the awarding authority.

Evaluation Process

Proposals will undergo a thorough evaluation process based on predefined criteria, primarily focusing on:

• Technical qualifications and adherence to quality standards
• Cost-effectiveness of the financial proposal
• Past performance and experience in handling similar devices

Delivery Locations

Contractors must be prepared to deliver repaired equipment as specified by the Department of Military Affairs, which may include various military facilities across the country.

Contact Information

For any inquiries or further clarification regarding this tender, potential bidders may refer to the contact details provided in the official tender announcement.

This tender represents an opportunity for experienced contractors to provide vital services that enhance the operational capabilities of military departments. Bidders are encouraged to submit their best proposals to secure this contract and contribute to the upkeep of crucial military equipment.