Overview - Department of Military Affairs - Indian Army
FUSER UNIT,PRESSURE ROLLER HP 1020,TEFLON SLEEVE,UPS MICROTECH 1 KVA,BTY 12V 7AH,MOTHER BOARD AND D
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Overview
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of essential IT hardware. This tender, identified by the reference number 16dc9368e, includes a variety of items critical for operational efficiency, including FUSER UNIT, Pressure Roller HP 1020, Teflon Sleeve, UPS Microtech 1 KVA, Battery 12V 7AH, Motherboard, Desktop Systems, SMPS for Desktop PC, Processor, and RAM 8 GB DDR 4.
Scope of Work and Objectives
The primary goal of this tender is to enhance the IT infrastructure by sourcing quality components that meet the operational demands of the department. The scope covers the procurement of 51 units of specified IT equipment as detailed in the Bill of Quantities (BOQ). Vendors are expected to provide high-quality products that adhere to outlined specifications to ensure reliable performance and durability.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities under applicable laws, possess a valid PAN, and have a minimum annual turnover as specified in the detailed tender documents. Furthermore, bidders must demonstrate prior experience in supplying similar equipment to government or private sector clients.
Technical Requirements
Components procured under this tender must meet specific technical standards. Vendors should provide certifications proving compliance with quality standards, including internationally recognized benchmarks. It is essential to provide comprehensive technical manuals and warranty information for all items offered.
Financial Requirements
Bidders are required to furnish a bid price that is competitive yet reflective of the quality of products to be supplied. All prices must be quoted in the specified currency, inclusive of all applicable taxes and duties. Furthermore, an Earnest Money Deposit (EMD) of a specified amount must accompany the bid submission to confirm the bidder's commitment.
Document Submission Details
Bidders must submit the following documents as part of their bids:
- Copies of registration and relevant business licenses
- Certificates proving compliance with technical specifications and quality standards
- Detailed list of offered products with pricing
- EMD payment details
All documents must be submitted electronically through the designated procurement portal by the stipulated deadline.
Special Provisions
This tender encourages applications from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits such as relaxed eligibility criteria or price margins may be provided to support the growth of smaller enterprises.
Evaluation Process
Bids will be evaluated based on several criteria, including:
- Compliance with technical specifications
- Pricing structure
- Track record and experience
- Quality assurance commitments
Successful bidders will be notified following the evaluation process, and contracts will be awarded based on both technical and financial assessments.
Delivery Locations
Delivery of items must be made to specified military or government designated locations as mentioned in the procurement guidelines. Timely delivery is crucial to ensure uninterrupted operations.
Contact Information
For further inquiries, potential bidders are encouraged to contact the procurement office of the Department of Military Affairs. Exact contact details can be found in the official tender documentation.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid PAN and GST registration, and having a minimum annual turnover as specified in the tender documents. Bidders must also demonstrate past experience in supplying similar IT hardware to either governmental organizations or the private sector.
Bidders must provide several certificates including proof of registration, technical compliance certificates, and quality assurance certifications valid under recognized international standards. Additionally, relevant business licenses and previous supply contracts may also be necessary to demonstrate eligibility.
The registration process involves creating an account on the procurement portal and submitting all required documents electronically. Bidders must ensure that their profiles are complete and that they adhere to submission guidelines to avoid disqualifications.
Bidders may be required to submit a performance security in the form of a bank guarantee or fixed deposit receipt, typically amounting to a percentage of the contract value. This security ensures compliance with the terms of the contract and is refundable after successful completion of all obligations.
Yes, provisions exist to support Micro, Small, and Medium Enterprises (MSEs) and startups. These may include relaxed eligibility criteria, financial incentives, or additional price margins during bid evaluation. Such initiatives aim to promote fair opportunities for smaller entities in government procurement.
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