Tender Title: Supply of Smartphones
Tender Reference Number: GEM/2025/B/6044266
Issuing Authority: Department of Military Affairs, Ministry of Defence
This tender invites proposals to supply smartphones under the category of "Smartphone (V2)". The successful bidder will be responsible for delivering a total quantity of 6 smartphones that meet the specified technical and quality standards.
Scope of Work and Objectives
The main objective of this tender is to procure high-quality smartphones that meet governmental specifications for usage within the military sector. The supplier must ensure that the smartphones possess advanced features conducive to security, communication, and operational efficiency. All bids must align with the specifications outlined by the Department of Military Affairs.
Eligibility Criteria
To qualify for this tender, bidders must be registered legal entities with a valid business license and must comply with the regulations set forth by the Ministry of Defence. Bidders must demonstrate their capability to supply smartphones that meet the technical specifications.
Technical Requirements
Bidders are required to submit technical documentation detailing the specifications of the smartphones offered, ensuring compliance with the following:
- Processor capabilities
- Camera quality
- Battery life
- Security features
- Operating system compatibility
Financial Requirements
Bidders must also provide a comprehensive financial bid that includes the total cost for the smartphones, taxes, and any additional service charges. The financial documents must clearly outline the payment terms post-delivery and acceptance of the smartphones.
Document Submission Details
All bids must be submitted electronically through the designated government e-marketplace (GEM) portal. It is crucial that all documents are complete and formatted according to GEM guidelines. Failure to comply may result in disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions and preferences may be available to these entities to promote local procurement and business growth in alignment with the 'Make in India' initiative.
Evaluation Process
Bids will be evaluated based on compliance with technical specifications, financial viability, and the capability of the supplier to deliver the specified quantity within the given timeframe. The evaluation will prioritize quality and cost-effectiveness to ensure optimal results for the Department of Military Affairs.
Delivery Locations
The smartphones are to be delivered to designated military establishments as specified post-award of the contract. Bidder responsibilities include ensuring prompt and safe delivery to these locations.
Contact Information
For any inquiries regarding this tender, bidders may reach out through the official channels listed in the GEM portal.
Ensuring comprehensive understanding and adherence to the above requirements is crucial for bidders aiming to participate in this tender. Prospective suppliers should be prepared to demonstrate their ability to fulfill all specifications and requirements as stated.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity and holding a valid business license. Additionally, bidders are expected to comply with the ministry’s regulations and demonstrate the capability to provide smartphones that align with technical specifications outlined in the tender documentation.
Bidders must submit relevant certifications that validate their qualifications, including but not limited to quality assurance certificates, compliance with IT security standards, and any other industry-recognized certifications that are critical to the technical specifications of the smartphones.
To participate in the tender, bidders must register on the Government e-Marketplace (GEM) portal. This involves creating an account, submitting necessary documents for verification, and ensuring compliance with the specific rules related to smartphone procurement outlined in the tender.
All documents must be submitted in specified digital formats as per the GEM guidelines. Typically, PDF and Excel formats are common, but bidders must check the detailed submission requirements within the electronic tender documentation to ensure compliance.
Bidders will be required to furnish a performance security that is a percentage of the total bid value, as outlined in the tender. This security is meant to assure fulfillment of the contract terms post-award and must be submitted within the timeline specified in the submission guidelines.
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