Tender Title: MT Spares

Reference Number: 16e340a16

Issuing Authority: Department of Military Affairs, Ministry of Defence

The MT Spares tender seeks to procure various components specifically for the Tata Safari Jx vehicle, aimed at enhancing the operational efficiency of the military vehicle fleet. This includes essential parts such as the bonnet cylinder, power window switches, fuel tank caps, wiper blades, air mobility sensors, and temperature sending unit sensors. The overall objective is to ensure that the military maintains a high level of readiness by acquiring reliable and high-quality spare parts to support vehicle maintenance and operations.

Scope of Work and Objectives

The scope of work encompasses the provision and delivery of the following items:

• Bonnet cylinder for Tata Safari Jx
• Power window switch for the driver's side on a 4-door Tata Safari Jx
• Power window switch for the right-hand side (RH) second row for Tata Safari Jx
• Fuel tank cap for Tata Safari Jx
• Wiper blade for Tata Safari Jx
• Air mobility sensor for Tata Safari Jx
• Temperature sending unit sensor for Tata Safari Jx

The objective is to source these items to enable seamless repairs and maintenance of military vehicles, thereby ensuring operational readiness.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Must be a registered entity capable of delivering automotive spare parts.
• Proven track record in supplying similar components to military or government agencies.
• Compliance with quality standards required for automotive components.
• Ability to provide documentation proving adherence to industry regulations and standards.

Technical Requirements

Bidders are expected to meet stringent technical requirements, which include:

• All components must meet specified quality standards relevant to automotive parts.
• Bidders must provide certification of materials used in the production of components.
• Performance tests on spare parts must be conducted to ensure durability and reliability.

Financial Requirements

Bidders should also be prepared to fulfill the financial stipulations of this tender, which include:

• A valid Earnest Money Deposit (EMD) equivalent to a specified percentage of total bid value.
• Provision of a performance security as per the guidelines that will be provided upon award.

Document Submission Details

All bids must be submitted electronically via the designated procurement platform. Essential documents include:

• Company's registration certificate.
• Relevant quality certification documentation.
• EMD details.
  A complete set of documents must be uploaded before the closing date to ensure evaluation consideration.

Special Provisions

There are provisions in place to support Micro, Small, and Medium Enterprises (MSEs) and startups:

• MSEs may be eligible for exemptions on the payment of EMD.
• Preference may be given to startups in terms of evaluation and scoring under specific conditions.

Evaluation Process

The evaluation of bids will be conducted in a two-stage process:

1. Technical evaluation to ascertain compliance with specifications.
2. Financial evaluation based on pricing while ensuring the quality of goods.

The awarding of the contract will be made to the most qualified bidder that meets both technical and financial criteria.

Delivery Locations

Successful bidders will be notified regarding delivery locations upon contract award. It is anticipated that delivery will be made to military bases where the Tata Safari Jx vehicles are stationed.

Contact Information

For inquiries related to the tender, interested bidders may reach out through the official channels provided in the procurement platform, where necessary guidance and additional information will be given.