Tender Title: Supply of Smartphones (V2)
Tender Reference Number: GEM/2025/B/6132302
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure high-quality Smartphones (V2) for the Department of Military Affairs. The goal is to furnish the Ministry of Defence with advanced communication tools designed to meet the operational needs of personnel. The selected vendor will provide models that are robust, efficient, and equipped with the latest technological features to support the critical functions of the department.
Eligibility Criteria
Eligible bidders must be registered entities that comply with all relevant regulations. Relevant certifications, including quality assurance and compliance with specified technological standards, must be provided. Bidders must demonstrate experience in supplying technological equipment, with a proven track record in fulfilling government contracts.
Technical Requirements
- Specifications: The Smartphones (V2) must meet predefined technical specifications that include processing speed, memory capacity, battery life, and durability. Vendors are expected to propose models aligned with these specifications.
- Quality Standards: Mobile devices must adhere to international quality standards that ensure reliability and performance.
- Compliance Requirements: Products offered should align with existing government policies and industry standards.
Financial Requirements
Bidders are required to provide detailed pricing information, including unit prices and total costs for the two devices requested. Proposals must also include information about warranty terms and service level agreements.
Document Submission Details
Bids must be submitted in an electronic format as specified in the tender documentation. All required documents, including corporate registration, technical bids, and financial proposals, should be uploaded to the online portal by the stipulated deadline.
Special Provisions
In line with government policy, provisions are available for Micro, Small, and Medium Enterprises (MSEs) and Startups. Eligible bidders in these categories may benefit from preferential treatment as outlined in the tender guidelines.
Evaluation Process
Submitted proposals will undergo a structured evaluation process. The assessment will focus on technical qualifications, adherence to requirements, and financial competitiveness. The selected bidder will be notified only after the rigorous review process validates all submissions.
Delivery Locations
The successful vendor will be responsible for delivering the products to specified locations as indicated in the tender documents.
Contact Information
For further inquiries regarding this tender, please reference the official contact channels within the Ministry of Defence or the Department of Military Affairs.
In summary, this tender provides a significant opportunity for qualified vendors to supply advanced Smartphones (V2) to a prominent governmental department, encouraging submissions that meet the outlined technical and financial requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proper documentation, including experience in supplying technology to government sectors. Bidders must comply with technical and quality standards specified by the Department of Military Affairs. Additionally, vendors must demonstrate a history of fulfilling similar government contracts.
All proposals for Smartphones (V2) must meet outlined technical specifications which include a minimum processing speed, memory capacity, battery efficiency, and durability standards. Vendors should ensure that their devices comply with industry quality standards and provide detailed documentation to illustrate this compliance.
The Earnest Money Deposit (EMD) is generally specified in the tender documents and must be submitted along with the bid. This deposit acts as a security measure and demonstrates the bidder’s commitment to the tendering process. Failure to provide the EMD as required could result in disqualification from the bidding process.
Submissions for this tender should be made electronically through the designated online portal. Ensure all documents, including technical and financial proposals, are included in accepted formats. Detailed instructions will be outlined in the tender documentation.
Micro, Small, and Medium Enterprises (MSEs) have provisions in place offering them advantages during the evaluation and selection process. This initiative is aligned with government policies aimed at supporting local businesses and promoting the Make in India movement. MSEs are encouraged to apply, leveraging these benefits to enhance their participation in government procurements.
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