Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6145467)
Cleaning, Sanitation and Disinfection Service - Outcome Based - 1 Sweeping of road segments 2 clear
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Tender Title: Cleaning, Sanitation and Disinfection Service
Reference Number: GEM/2025/B/6145467
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Cleaning, Sanitation and Disinfection Service tender aims to secure comprehensive services that encompass the cleaning, sanitization, and disinfection of various facilities and areas under the purview of the Ministry of Defence. This includes:
- Sweeping of road segments.
- Clearing of storm drains.
- Sweeping and clearance of wild growth in boulder pitching.
- Grass cutting along roadsides.
- Application of geru chuna (whitewashing) along roadside drains.
- Cleaning of toilets, washrooms, urinals, and wash basins.
- General cleaning of all building areas, which comprises sweeping, mopping, and dusting.
The primary objective of this tender is to ensure a clean, sanitary, and safe environment conducive for personnel and public usage.
Eligibility Criteria
Eligible bidders must be registered entities with experience in providing cleaning and sanitation services. Companies are encouraged to meet the minimum qualifications, which include previous project involvement in similar contracts. The specifics will be outlined in the tender documents.
Technical Requirements
Bidders need to comply with technical specifications ensuring the use of appropriate cleaning products and methods that align with standards set by the Ministry of Defence. The successful bidder must demonstrate the ability to handle equipment and provide a qualified workforce trained in cleaning and sanitation best practices.
Financial Requirements
Bidders should possess the financial capability to execute the contract efficiently. Financial documentation proving stability and prior similar project funding should be submitted along with the bid.
Document Submission Details
All submission documents must be uploaded digitally through the designated tender portal. Bidders need to ensure that all required certificates and documents are included, as incomplete submissions may result in disqualification.
Special Provisions
This tender will encourage participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Special provisions in the evaluation process for MSEs will apply, helping to promote local businesses and diversify the contractor base.
Evaluation Process
The evaluation of submitted bids will be based on compliance with eligibility, technical capability, and financial robustness. The tendering authority will conduct a thorough review and shortlist the most favorable bids for further consideration.
Delivery Locations
Services are to be rendered across various specified locations managed by the Department of Military Affairs. Exact locations will be detailed in the tender documents.
Contact Information
For any queries regarding this tender, bidders are encouraged to refer directly to the official channels provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in providing cleaning and sanitation services. Bidders need to demonstrate compliance with regulatory standards and provide evidence of similar project completions.
Bidders must submit a range of documents, including valid business registration certificates, proof of experience in cleaning and sanitation services, and any other certificates specified in the tender documents. This ensures compliance with quality and safety standards.
To participate in the tender, bidders need to register on the official tender portal. The registration process will involve creating an account, filling in necessary details, and compliance checks with established requirements.
The technical specifications require bidders to utilize environmentally safe cleaning products and comply with stipulations provided by the Ministry of Defence. A qualified workforce trained in effective cleaning protocols is essential for meeting the tender requirements.
The tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs), allowing them to compete under less stringent requirements in financial and technical evaluations. This encourages local entrepreneurship and supports the ‘Make in India’ initiative.
Payment terms will be clearly outlined in the tender documents. Generally, payment will depend on the fulfillment of service parameters as specified and may include provisions for milestones based on performance evaluations.
Bids are evaluated based on technical compliance, experience, and financial proposals. Shortlisted bidders will receive notifications regarding the results and the next steps in the bid selection process, ensuring transparency throughout the evaluation phase.
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