Department of Military Affairs Tender by Indian Army (GEM/2025/B/6087629)

Tender Title: X Ray Baggage Inspection System as per MHA QR (V3)
Reference Number: GEM/2025/B/6087629
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The X Ray Baggage Inspection System, designed in compliance with the Ministry of Home Affairs (MHA) Quality Requirement (QR) (Version 3), serves as an essential component for security and safety within various operational frameworks. This tender aims to procure a robust system that effectively enhances luggage screening processes at various facilities, including airports, government buildings, and other security-sensitive environments.

Scope of Work and Objectives

The scope of work under this tender includes the development, supply, installation, and commissioning of high-quality X Ray baggage inspection systems that meet the specified technical and functional requirements. The objective is to ensure that the systems deployed not only adhere to latest technological standards but also integrate seamlessly with existing security infrastructure.

Eligibility Criteria

Eligible bidders for this tender must be registered entities with the capability to supply X Ray baggage inspection systems that conform to the MHA QR (V3). Prospective vendors are encouraged to demonstrate relevant experience and past performances in similar projects to strengthen their bids.

Technical Requirements

Bidders must comply with the following technical specifications:

• The X Ray baggage inspection system should meet MHA QR (V3) standards.
• The system should feature state-of-the-art imaging technology for clear and comprehensive baggage scanning.
• It should incorporate advanced threat detection capabilities and user-friendly interfaces.
• Vendor should provide comprehensive technical documentation and training to staff during installation.

Financial Requirements

Bidders are required to submit complete financial documentation including pricing breakdowns, payment terms, and any applicable taxes. Comprehensive financial analysis will form a key element in the evaluation process, which involves reviewing the cost-effectiveness alongside the technical strength of the submitted proposals.

Document Submission Details

Interested parties must submit their bids through the designated e-procurement portal as specified by the Department of Military Affairs. All documentation, including technical and financial proposals, must be included in a single submission to avoid rejection.

Special Provisions

Bidders that qualify as Micro, Small, and Medium Enterprises (MSEs) may be eligible for specific benefits including reduced financial thresholds and preference in the evaluation process. Provisions supporting startups are also available, promoting innovation and new technology in security systems.

Evaluation Process

Submissions will undergo rigorous evaluation based on pre-defined criteria such as technical qualification, price competitiveness, delivery capabilities, and compliance with the eligibility requirements. A scoring system will be used to assess the proposals for final selection.

Delivery Locations

The successful bidder will be responsible for the delivery and installation of the X Ray baggage inspection systems across various specified locations as determined by the Ministry of Defence, ensuring timely and effective service delivery.

Contact Information

All inquiries relating to this tender must be directed to the official contact person identified by the Ministry of Defence. Detailed contact information should be retrieved via the e-procurement site.