Department of Military Affairs Tender by Indian Army (105a11bc1)

Inetria Brake,Band Brake,Radiator Dakken,Screen Filter,Key 0401000722,Key 0401000522,O Ring,Dust Se

Goods
Qty:285

Tender Timeline

Tender Issue
May 28, 2025 at 7:38 PM

Tender Title: SPARES
Tender Reference Number: 105a11bc1
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Overview

The SPARES tender exemplifies a significant procurement initiative by the Department of Military Affairs under the Ministry of Defence. It seeks to procure various essential spare parts, particularly focusing on components related to machinery and vehicle maintenance. The tender is critical to maintaining operational efficiency and resilience within defence logistics.

Scope of Work and Objectives

The primary objective of this tender is to secure a reliable supply of spare parts, including but not limited to:

  • Inetria Brake
  • Band Brake
  • Radiator Dakken
  • Screen Filter
  • Various keys and seals

This initiative aims to ensure the readiness and functionality of military assets through timely supply and procurement of high-quality spare parts.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

  • Registered entity in compliance with governmental procurement regulations.
  • Proven experience in supplying similar spare parts.
  • Ability to provide the necessary qualifications and certificates as required.

Technical Requirements

The technical requirements for bidders include:

  • Adherence to the specifications outlined for each spare part.
  • Compliance with quality standards expected in military procurement.
  • Capability to deliver products that meet or exceed industry standards for durability and reliability.

Financial Requirements

Bidders must demonstrate their financial capacity to undertake this contract, which may include:

  • Submission of financial statements for the last three fiscal years.
  • Proof of the ability to meet the financial obligations related to this tender.

Document Submission Details

Bidders are required to submit:

  • Complete tender documents as specified in the tender guidelines.
  • All supporting documents in accordance with submission instructions outlined in the tender.

Documents must be submitted in recognized formats, ideally in PDF, to ensure accessibility and ease of review.

Special Provisions

Special provisions are included to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include:

  • Relaxation of eligibility criteria for small enterprises.
  • Incentives for local content adherence.
  • Support for organizations demonstrating innovative practices.

Evaluation Process

The evaluation of bids will be carried out based on:

  • Compliance with technical specifications.
  • Financial suitability and pricing strategy.
  • Overall value offered to the Department of Military Affairs.

The evaluation criteria will prioritize those bids which provide the best quality at competitive prices, considering the critical nature of the supplies.

Delivery Locations

Successful bidders will be required to deliver supplies to specified locations as outlined in the detailed terms of the contract. This may involve transportation to multiple military bases as directed by the Department of Military Affairs.

Contact Information

For any inquiries regarding the tender, please ensure to refer to the official communication channels provided by the Department of Military Affairs.

Tender BOQ Items

57 Items
1.

Inetria Brake

Qty:4
Unit:nos
15
2.

Band Brake

Qty:4
Unit:nos
15
3.

Radiator Dakken

Qty:4
Unit:nos
15
4.

Screen Filter

Qty:5
Unit:nos
15
5.

Key 0401000722

Qty:20
Unit:nos
15
6.

Key 0401000522

Qty:20
Unit:nos
15
7.

O Ring

Qty:4
Unit:nos
15
8.

Dust Seal

Qty:4
Unit:nos
15
9.

Strainer

Qty:5
Unit:nos
15
10.

Element Filter

Qty:10
Unit:nos
15
11.

Hours Meter Cable

Qty:4
Unit:nos
15
12.

Txn Filter

Qty:5
Unit:nos
15
13.

Steering Filter

Qty:5
Unit:nos
15
14.

Hydraulic Filter

Qty:5
Unit:nos
15
15.

Sereen Filter

Qty:5
Unit:nos
15
16.

Air Cleaner

Qty:5
Unit:nos
15
17.

Baby Filter

Qty:5
Unit:nos
15
18.

Connection Fuel Drain

Qty:5
Unit:nos
15
19.

Air Cleaner Bd 80

Qty:3
Unit:nos
15
20.

Engine Oill Filter Bd 80

Qty:3
Unit:nos
15
21.

Connection Fuel Drain

Qty:6
Unit:nos
15
22.

Connection Fuel Inlet

Qty:6
Unit:nos
15
23.

Filter Oil

Qty:3
Unit:nos
15
24.

Air Filter

Qty:3
Unit:nos
15
25.

Air Filter Element inner

Qty:3
Unit:nos
15
26.

Air Filter Element Outer

Qty:3
Unit:nos
15
27.

Lub Oil Filter

Qty:3
Unit:nos
15
28.

Fuel Filter Element

Qty:3
Unit:nos
15
29.

Shank

Qty:15
Unit:nos
15
30.

Tooth Point TF23

Qty:15
Unit:nos
15
31.

Pin

Qty:2
Unit:nos
15
32.

Tooth Point HC00002

Qty:16
Unit:nos
15
33.

Locking Plate

Qty:16
Unit:nos
15
34.

Hyd Hose RH AT179975

Qty:3
Unit:nos
15
35.

Hyd Hose LH AT179983

Qty:3
Unit:nos
15
36.

Elbow Fitting

Qty:6
Unit:nos
15
37.

Hyd Hose AT175198

Qty:6
Unit:nos
15
38.

Hyd Hose LH AT179974

Qty:3
Unit:nos
15
39.

Hyd Hose RH AT179984

Qty:3
Unit:nos
15
40.

Pin AT170043

Qty:4
Unit:nos
15
41.

Hyd Hose 015219

Qty:6
Unit:nos
15
42.

Hyd Hose 015220

Qty:6
Unit:nos
15
43.

Filter Element

Qty:2
Unit:nos
15
44.

Filter Fuel Assembly

Qty:2
Unit:nos
15
45.

Water Seprator Assy

Qty:2
Unit:nos
15
46.

Kit Sensor water in fuel

Qty:2
Unit:nos
15
47.

Hose Top

Qty:2
Unit:nos
15
48.

Hose Bottom

Qty:2
Unit:nos
15
49.

Element air main

Qty:2
Unit:nos
15
50.

Element air safety

Qty:2
Unit:nos
15
51.

Bowl

Qty:1
Unit:nos
15
52.

Gasket Turbo Outlet

Qty:1
Unit:nos
15
53.

Spring Extension

Qty:1
Unit:nos
15
54.

Kit Spider Unqin

Qty:1
Unit:nos
15
55.

Tube Inner Rear

Qty:2
Unit:nos
15
56.

Tube Inner Front

Qty:2
Unit:nos
15
57.

Exterior Mirror

Qty:2
Unit:nos
15

General Information

Item Category
Inetria Brake , Band Brake , Radiator Dakken , Screen Filter , Key 0401000722 , Key 0401000522 , O Ring , Dust Seal , Strainer , Element Filter , Hours Meter Cable , Txn Filter , Steering Filter , Hydraulic Filter , Sereen Filter , Air Cleaner , Baby Filter , Connection Fuel Drain , Air Cleaner Bd 80 , Engine Oill Filter Bd 80 , Connection Fuel Inlet , Filter Oil , Air Filter , Air Filter Element inner , Air Filter Element Outer , Lub Oil Filter , Fuel Filter Element , Shank , Tooth Point TF23 , Pin , Tooth Point HC00002 , Locking Plate , Hyd Hose RH AT179975 , Hyd Hose LH AT179983 , Elbow Fitting , Hyd Hose AT175198 , Hyd Hose LH AT179974 , Hyd Hose RH AT179984 , Pin AT170043 , Hyd Hose 015219 , Hyd Hose 015220 , Filter Element , Filter Fuel Assembly , Water Seprator Assy , Kit Sensor water in fuel , Hose Top , Hose Bottom , Element air main , Element air safety , Bowl , Gasket Turbo Outlet , Spring Extension , Kit Spider Unqin , Tube Inner Rear , Tube Inner Front , Exterior Mirror
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

OEM Average Turnover
₹4.00 Lakh (s)
Minimum Turnover
₹2.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7892326.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for participation in this tender include being a registered entity capable of providing the needed products as specified, having prior experience in similar projects, and compliance with any additional local regulations. Participants must also ensure they can supply all required certificates demonstrating their qualifications and technical capacities.

Bidders must submit relevant certificates that validate their compliance with quality and technical specifications, including but not limited to ISO certifications, product compliance documents, and any other supporting evidence of technical capabilities. These certifications reinforce the bid’s credibility and align with the military’s stringent requirements.

To participate, bidders need to follow the official registration process, which typically involves filling out an application form, providing financial documents, and submitting proof of previous works relevant to this tender. Following the successful registration, bidders will receive the necessary information to proceed with tender document submission.

All documents submitted must be in formats that ensure readability and accessibility, primarily PDF. Additionally, if specified, other formats like Excel or Word documents may also be accepted. It is crucial that all documents are clearly legible and organized as per the tender specifications to avoid disqualification.

Bidders should be prepared to provide performance security, which is usually a percentage of the contract value, to ensure compliance with the contract’s terms and delivery timelines. The exact requirements for performance security will be detailed within the tender documents, guiding participants on the acceptable forms and amounts necessary for submission.

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