Tender Title: Repair of Items
Tender Reference Number: GEM/2025/B/6153181
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Repair of Items tender aims to establish qualified vendors to provide extensive repair services for various types of machinery. This tender encompasses the repair requirements of multiple equipment including, but not limited to, sewing machines, eyelet machines, welding sets, sheet cutters, and hand grinders. The overarching objective is to ensure that all the listed equipment is restored to operational condition, thereby maintaining the overall efficiency and effectiveness of the Department's operations.
Scope of Work
The scope of work under this tender includes:
- Repair of Sewing Machines
- Repair of Eyelet Machines
- Repair of Welding Sets
- Repair of Sheet Cutters
- Repair of Band Saw Machines
- Repair of Surface Planner Machines
- Repair of Hand Grinders (4 inches)
- Repair of Spray Guns
- Repair of Brush Cutters
- Repair of Cycle Rickshaws
- Repair of E-Rickshaws
Vendors will be expected to perform repairs that meet industry standards, ensuring all machinery is restored to full functionality.
Eligibility Criteria
To participate in the tender, vendors must meet the following eligibility requirements:
- Registration as an entity capable of supplying the specified services.
- Previous experience in repairing machinery similar to those listed in the scope.
- Compliance with regulatory standards applicable to repairs and maintenance.
Technical Requirements
Participants must demonstrate:
- Proficiency in various mechanical repair techniques relevant to the equipment specified.
- Capability to source quality parts and materials required for repairs.
- Ability to provide a warranty for repairs undertaken.
Financial Requirements
Bidders will be required to submit a comprehensive financial proposal which includes:
- Detailed pricing for each type of repair service offered.
- Breakdown of cost components involved in the repair operations.
- Any applicable taxes or additional charges.
Document Submission Details
Vendors must ensure that all necessary documentation is submitted according to the outlined procedures. Complete proposals must include:
- Company registration documents.
- Relevant certifications proving compliance with technical and quality requirements.
- Financial records highlighting stability and reliability.
Special Provisions
The tender may offer specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Such provisions aim to promote inclusivity and the development of new businesses. This may involve financial incentives or preferential consideration during evaluation.
Evaluation Process
The evaluation of submissions will be conducted in a structured manner, assessing each proposal based on:
- Technical compliance with the requirements.
- Financial competitiveness of the bid.
- Experience and past performance of the vendor.
Delivery Locations
Repair services will be conducted at designated locations as specified by the Department of Military Affairs. Vendors must ensure the ability to mobilize personnel and equipment to these locations promptly.
Contact Information
For further details or clarifications regarding the tender, participants may reach out to the Department of Military Affairs. Specific contact details may be provided in official communication.
In conclusion, this tender for Repair of Items is an opportunity for qualified vendors to engage in critical repair services, ensuring that essential equipment is maintained to the highest standards of operational efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The qualification requirements include being a registered entity capable of providing repair services for machinery outlined in the tender. Vendors must demonstrate relevant experience, financial stability, and adherence to industry standards. Compliance with local regulations is also essential, ensuring that participating vendors can fulfill operational and repair services satisfactorily.
Vendors must submit various certificates as part of their proposals. This includes company registration certificates, certifications proving compliance with industry standards, and warranties for the services provided. Additionally, vendors should present relevant technical qualifications to ensure reliability and expertise in the repair processes outlined.
To participate in the tender submission process, vendors need to complete a registration process which typically involves filling out an online registration form through the designated tender portal. Specific details regarding registration steps, required documentation, and submission methods are provided in the tender documentation.
Vendors must submit their proposals in specified document formats. Commonly accepted formats include PDF and DOCX for reports, spreadsheets, and marketing documents. It’s critical to adhere to submission guidelines to avoid disqualification due to format mismatches.
Payment terms are generally stipulated in the tender documents and may include conditions such as milestone payments tied to the completion of repair work. Vendors should clearly understand the payment schedule, including any performance guarantees, to ensure smooth financial transactions in compliance with the contract requirements.
MSEs can avail themselves of specific benefits when participating in this tender. These may include relaxed eligibility criteria, financial assistance, or priority in the evaluation process. Such benefits are designed to enhance the participation of smaller enterprises and promote local business growth.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders