Tender Title: Procurement of Differential Sound Siren System
Tender Reference Number: 1c2c28dd
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure a Differential Sound Siren System designed to enhance emergency alert and warning systems. The system should provide clear and distinguishable auditory signals to alert personnel in various scenarios, thereby improving safety and response times in critical situations. The procurement aims to fulfill operational requirements while adhering to the highest quality standards.
Eligibility Criteria
To be eligible to participate in this tender, bidders must possess the following qualifications:
- Must be a registered entity within the relevant jurisdiction.
- Previous experience in supplying similar systems or technologies.
- Compliance with industry standards and specifications pertinent to sound siren systems.
- Financial capability to undertake the contract as outlined in the tender documents.
Technical Requirements
The proposed Differential Sound Siren System must meet the specified technical criteria, which include:
- Ability to project sound over varying distances.
- Integration capabilities with existing alert systems.
- Durability to withstand environmental conditions.
- Compliance with acoustic and safety regulations.
Bidders should provide detailed technical documentation describing how their product meets these requirements.
Financial Requirements
Bidders must outline their pricing proposal in a comprehensive manner, inclusive of:
- Total pricing for the delivery and installation of the siren system.
- Breakdown of costs, including taxes, shipping, and potential maintenance obligations.
- Provision of guarantees for pricing stability for the duration of the contract.
Document Submission Details
Bidders must submit their tenders through the official procurement portal. All documents should be provided in the specified format and must adhere to the requirements listed in the tender documentation. It is crucial to ensure that submissions are complete and submitted prior to the deadline.
Special Provisions
Provisions exist to support Micro, Small, and Medium Enterprises (MSEs) as well as startups. These may include relaxation of eligibility criteria, preferential evaluation, and support for capacity building. Bidders should check the detailed tender document for specific claims under these provisions.
Evaluation Process
The evaluation of bids will follow a structured process, focusing on compliance with technical specifications, financial viability, and past performance records. Only qualified bidders will be considered for the next stages of the evaluation.
Delivery Locations
The successful bidder will be required to deliver the Differential Sound Siren System to designated locations as specified by the Department of Military Affairs. Delivery shall adhere to timelines negotiated as part of the contract agreement.
Contact Information
For any inquiries or further information regarding this tender, interested parties should refer to the official portal where the tender documents are published. Specific contact details are provided within the documentation, ensuring a direct line of communication with the tender administration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating previous experience in similar projects, adhering to industry standards, and possessing the financial capability to undertake contractual obligations. Detailed criteria are mentioned in the tender documents.
The technical specifications require the siren system to project sound over various distances, integrate with current alert systems, and maintain durability against environmental factors. Compliance with safety regulations and acoustic standards is mandatory.
Bidders must submit a complete set of documents, including technical proposals, financial bids, and any necessary certifications. Accepted document formats will be specified in the tender guidelines, and it is crucial that all submissions comply with these formats.
The Earnest Money Deposit (EMD) is a monetary commitment that bidders must provide as a sign of serious intent to submit a bid. The exact amount and details on payment methods will be specified in the tender documentation.
Yes, provisions exist to support Micro, Small, and Medium Enterprises (MSEs), including relaxation in eligibility criteria, preferential consideration during the evaluation process, and assistance for capacity-building efforts. Details regarding these benefits are outlined in the tender documents.
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