Tender Title: GEM/2025/B/6103091
Reference Number: GEM/2025/B/6103091
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The GEM/2025/B/6103091 tender is issued by the esteemed Department of Military Affairs under the Ministry of Defence, aimed at inviting bids for custom services encompassing the special repair and replacement of defective water coolers located at INS Venduruthy and the provision of deficient water coolers at JOC, Naval Base Kochi. This tender symbolizes an essential effort to ensure that military personnel have access to efficient cooling systems, thus promoting operational efficiency and maintaining service standards.
Scope of Work and Objectives
The primary objective of this tender is to procure services for special repair works and the installation of water coolers that are critical for ensuring robust hydration facilities at the specified naval locations. The successful bidder will be responsible for diagnosing, repairing, and replacing the existing water cooler units, along with providing maintenance services to ensure longevity and functionality.
Eligibility Criteria
To qualify for this tender, bidders must be duly registered entities capable of delivering the specified services. It is pertinent for bidders to demonstrate prior experience in similar projects, thereby ensuring that they possess the necessary expertise and resources to meet the tender requirements. A review of financial stability and past performance reviews may also form integral parts of the qualification assessment process.
Technical Requirements
The tender outlines that all water coolers to be supplied or repaired must meet specified technical specifications and quality standards endorsed by the relevant authorities. Bidders are required to submit detailed technical proposals explaining how their solutions meet the stated requirements, along with necessary certifications to ensure compliance with industry norms.
Financial Requirements
Bidders must also provide a comprehensive financial proposal, including the expected cost for the complete life cycle of the repairs and installations. The proposal should include detailed breakdowns to enhance evaluation clarity. Compliance with payment terms and conditions as defined in the tender documentation is essential for bid acceptance.
Document Submission Details
All submissions must follow the strict guidelines provided in the tender documents. Bidders are required to submit both technical and financial documents electronically through the designated government electronic procurement portal. Detailed instructions regarding file formats and submission procedures will be outlined in the associated guidelines.
Special Provisions
This tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), ensuring their inclusion in the procurement process. This is aligned with initiatives to boost local businesses and promote entrepreneurship, particularly in defense-related contracts.
Evaluation Process
The evaluation of bids will be conducted rigorously following established criteria by the Department of Military Affairs. Factors will include technical compliance, financial viability, and the overall capability of the bidders to execute the project. The performance security requirements will also be assessed to ensure bidder commitment towards project completion.
Delivery Locations
The successful bidder will deliver services primarily at the INS Venduruthy and JOC, Naval Base Kochi, as specified in the tender requirements. Logistics and transportation plans must be accounted for in the proposal.
Contact Information
For further inquiries related to this tender, please refer to the official contact channels outlined in the tender document.
This tender presents a significant opportunity for qualified firms to engage in strategic supply and maintenance services within the defense sector, thereby contributing to the operational readiness and welfare of military facilities.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the requisite services. Bidders must demonstrate previous experience in similar projects to prove their technical capabilities. Submission of necessary certifications and evidence of financial stability will also be assessed to ensure compliance with the tender’s criteria.
Bidders are required to submit pertinent technical certifications that validate the quality and compliance of water cooler systems with industry standards. These documents should reflect adherence to safety, environmental, and operational guidelines particularly mandated for repair and installation works in military contexts.
The Earnest Money Deposit (EMD) is a requisite financial guarantee submitted by bidders along with their proposals. It ensures commitment to the tender process and is typically refunded post-bid evaluation. Specific details regarding the EMD amount and payment instructions can be found within the tender documentation.
Tender documents for GEM/2025/B/6103091 must be submitted electronically through the designated government e-procurement portal. Bidders should ensure that all files adhere to the accepted document formats specified in the announcement to avoid disqualification.
Yes, this tender incorporates distinct provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation. These provisions aim to enhance local engagement and provide equal opportunities for small businesses in defense procurement, aligning with governmental initiatives to support entrepreneurship.
This comprehensive overview addresses the significant aspects of the tender and provides clarity, aiding interested bidders in their preparation for participation.
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