UPGRADE OF FLEET SIMULATION ROOM

SITC for Chairman conference system,SITC for Delegate conference system,SITC for conference control

Ernakulam, Kerala
Goods
Qty:244
EMD: ₹7.8 Lakh
EST Bid: ₹3.9 Crore

Tender Timeline

Tender Issue
June 21, 2025 at 2:27 PM

Tender Description for Upgradation and Modification of Fleet Simulation Room

Tender Title:

UPGRADE OF FLEET SIMULATION ROOM

Tender Reference Number:

177f94a9d

Issuing Authority/Department:

This tender is issued by the Department of Military Affairs under the Ministry of Defence.

Scope of Work and Objectives:

The primary objective of this tender is to facilitate the upgradation and modification of the Fleet Simulation Room by implementing a state-of-the-art conference system. The scope includes the Supply, Installation, Testing, and Commissioning (SITC) of various conference systems essential for enhancing operational training sessions. The required systems comprise equipment for both the Chairman and Delegate conference systems, conference control, as well as audiovisual components critical for seamless interactions and simulations.

Tender BOQ Items

22 Items
1.

SITC for Chairman conference system

- Microphone activation button - Screw lock microphone connector 1 Kiloohm, DR 93 dB mic input - Loudspeaker 4 ohms, 102 dBA, 200-20,000 Hz - 10inch capacitive touch screen, 1280 x 800 resolution - Anti-fingerprint coating - Microphone and request list control when configured as chairperson - USB for charging - Additional USB for connection to nameplate or fingerprint module - Borderless surface for easy cleaning - Integrated camera, 5 MP, 1080 30p - Mifare card reader for authentication - Headphone connector 10 mW 16-32 ohm headphone out - Locable caridoid microphone

Qty:2
Unit:nos
120
2.

SITC for Delegate conference system

- Screw lock microphone connector 1 Kiloohm, DR 93 dB mic input - Loudspeaker 1W 4 ohms speaker - 5,2inch capacitive touch screen - Tactile reference - Haptic feedback - Anti-fingerprint coating - NFC card reader - 2 x Headphone connector 10 mW 16-32 ohm headphone out - Locable cardiod microphone.

Qty:78
Unit:nos
120
3.

SITC for conference controller

- Conference management software - Balanced XLR Input 20Hz-20KHz - Balanced XLR outputs 20Hz-20KHz - Integrated dynamics processor - Language interpretation - Microphone gain & EQ adjustment - 64 channel Dante support - SDI video I/O, 1080 30p - Additional power supply and extender units as required.

Qty:1
Unit:set
120
4.

SITC for auto tracking camera and switching system

- 3 x camera full HD 1/3inch CMOS, 1080 60p - 20x optical zoom - 10 in 6 out 1.5G/3G video switcher, 3G SDI - Balanced analog audio I/O - Camera control software.

Qty:1
Unit:set
120
5.

SITC for HDMI video extender over ethernet

- 10.2 Gbps transfer rate - Distance 100m - 4K/Full HD resolution support - HDMI compliance.

Qty:2
Unit:nos
120
6.

SITC for SDI-HDMI, HDMI-SDI converter

- 1 x SDI in - 1 x SDI out - 1 x HDMI in -1 x HDMI out - Full HD, 4is to2is to2 chroma subsampling

Qty:2
Unit:nos
120
7.

SITC for SDI Audio De-embedder

- 1 x 3G HD/SD SDI input - 1 x 3G HD/SD SDI output - 4 x Mini XLR output.

Qty:1
Unit:nos
120
8.

SITC for SDI Audio Embedder

- 1 x 3G HD/SD SDI input - 2 x 3G HD/SD SDI output - 2 x Mini XLR output.

Qty:1
Unit:nos
120
9.

SITC for 2 channel video switcher

- 7inch touch display - 2 x HDMI input 4K, 1 x HDMI output 4K - 1 x USB C video out - 2 x XLR combo jack audio input - 2 x RCA output - 1 x headphone output - Support for embeded audio, camera control support - DVIP, RS422, RS232.

Qty:1
Unit:nos
120
10.

SITC for 2 channel audio interface

- 127dB AD/DA converter - 2 x Preamps with 65dB gain - 2 x Balanced TRS outputs - 2 x Headphone outputs - Built in DSP - USB C connectivity

Qty:1
Unit:nos
120
11.

SITC for SDI video capture device

- 1 x SDI input - 1 x SDI loop output - Full HD 60p, 10 bit 4is to 2is to 2 support - 2 channel embeded audio - USB 3.0 complaint.

Qty:1
Unit:nos
120
12.

SITC for analog audio to DANTE converter

- 2 x Balanced XLR input - 1 x RJ45 - 100dB dynamic range - 20Hz to 20Khz frequency response - 96Khz sampling rate support.

Qty:2
Unit:nos
120
13.

SITC for DANTE to analog audio converter

- 2 x Balanced XLR output - 1 x RJ45 - 100dB dynamic range - 20Hz to 20Khz frequency response - 96Khz sampling rate support.

Qty:2
Unit:nos
120
14.

SITC for desktop computer

- Intel Core i7-13400, - 16GB DDR4 RAM - 1 TB M.2 SSD, - Wi-Fi 6E AX211 2x2 AX & Bluetooth 5.1 - Nvidia Geforce RTX 4050 8 GB graphics - 24 inch display, 100percentage Rec 709

Qty:1
Unit:nos
120
15.

SITC for Active LED Display

- P1.56mm, Size 4200mm x 2362.5mm - 1 Screen(s) 13.8 ft x 7.8 ft - Resolution 2688px x 1512px - 1 x SDI input - 2 x HDMI input - 1 x DVI input - 6 x Ethernet - 1 x HDMI output - 2 x OFC port - Control via Ethernet & USB.

Qty:1
Unit:nos
120
16.

SITC for Compact array speaker system

SITC for Compact array speaker system. - 6 x array speakers, 16 ohms, 104 dB SPL - 2 x subwoofers, 15inch, 8 ohms, 130 dB SPL - 40 - 20000 Hz frequency response - fully adjustable wall mount bracket

Qty:2
Unit:nos
120
17.

SITC for speaker amplifier

SITC for speaker amplifier. - 4 channels Class D, DSP amplifier - 240W per channel at 4 ohms - 20Hz to 20KHz frequency response

Qty:1
Unit:nos
120
18.

SITC for digital signal processor

SITC for digital signal processor. - 8 x 8 I/O - Mic/line with 48V phantom power - USB/Ethernet for software control - Matrix audio mixer - 31 Band EQ for inputs - 10 Band EQ for output - Crossover - Dynamic processing.

Qty:1
Unit:nos
120
19.

SITC for 24 port PoE plus network switch

- 24 x Gigabit RJ45 Poe, PoE plus ports - 2 x Gigabit SFP ports - Network management - 800MHz CPU, 512 MB RAM, 190W PoE.

Qty:1
Unit:nos
120
20.

SITC for 27U equipment rack

- Steel frame - Locable glass front door - Locable steel rear door - Caster wheels - PDU as required. - SITC of 10KVA- 01 Nos. True online Double conversation UPS Rating 10 KVA 3in-3out, support parallel configuration 50Hz/60Hz frequency converter mode, ECO mode operation for energy saving ECO. Emergency power off function EPO, Maintenance bypass function - 32 in Nos SITC of Sealed Maintenance Free SMF, Capacity 26 Ampere Hour, Nominal Voltage -12V, Application Areas- UPS System, Emergency lighting, Telecom, Security Systems

Qty:1
Unit:nos
120
21.

SITC for push back chairs

- 126 nos sofa chair with writing pad and 14 nos premium sofa chair without writing pad. BACK FRAME 30 inch x 17 inch x 20mm x 16swg Sq pipe and 22swg sheet and stripped to support moulded foam of density 50 - 52kg per metre cube average size of 3inch x 3 and half inch,10 mm U foam stitching for designing work and back rest covered with injection moulded flexible pvc acoustic design tray SEAT FRAME 20inch x 1inch X 25mm 18 swg, Sq pipe stripped with 22 swg sheet and 3mm hard board to support moulded foams 4inch -4 and half inch of density 55-58kg per metre cube topped with 17 mm super soft u foam covered with laminated 3 layer transo fabrics & bottom covered with same above Water repellent treated optional SIDE STAND Made with 1.6 mm CR sheet fabricated box type made to shape with both Sides upholstery and writing pad mechanism with folding and dropping inside the side Stand, Pad size of 10 and half inch x 10and half inch x 15 mm made to shape.Writing Pad and Arm Rest 40 cm x 8.5cm made with seasoned polished wood MECHANISM Roller and box type push back sliding mechanism, roller of 14mm thick nylon casted noise free treated metal roller and box 2 nos. each made fabricated with 50mm x 3mm thick flats, lacquer paint finished 20mm sq. 18 swg pipe 2 support stays, provided with coil spring and hydraulic spring optional PAINTING Seat Frames,Back Frames,Side Stands,Roller Stays and Clamps for fittings are sand texture finished powder coated Center to Centre of each chair 57 cm customized as per drawings Overall height of the chairs will be 105 to107cm

Qty:140
Unit:nos
120
22.

SITC for acoustics and interiors

1. Wall Area Acoustic Treatment 2160 sqf Objective Enhance room acoustics by reducing echo, improving speech intelligibility, and controlling reverberation for a clear auditory experience. Specifications Installation of a single-layer acoustic treatment across all wall surfaces. Structural framework using 19mm thick plywood for a durable base. High density 1500 GSM polywool within the frame for exceptional sound absorption. Gypsum board and acoustically transparent fabric finish over polywool for an elegant, seamless look. Performance Targeted to achieve a Noise Reduction Coefficient NRC of 0.8, optimizing sound quality and clarity. 2. Aesthetic Interior Design Objective Craft an environment that meets both the functional and aesthetic needs of the auditorium, offering a professional and engaging space. Scope Holistic design approach incorporating acoustics, lighting, seating arrangement, and finishes to create a cohesive and visually appealing environment that complements the auditoriums purpose. 3. Structural Flooring for Auditorium Seating 2024 sqft Objective Provide a stable, long lasting flooring structure designed to support tiered seating and house cabling for audiovisual equipment. Specifications Metal-framed structure to create stepped, durable flooring f plus E23or audience seating. Plywood and wooden flooring overlay, combining stability with a polished appearance. Structural capacity to support seat installations, wiring conduits, and fixtures effectively.

Qty:1
Unit:job
120

General Information

Item Category
SITC for Chairman conference system , SITC for Delegate conference system , SITC for conference controller , SITC for auto tracking camera and switching system , SITC for HDMI video extender over ethernet , SITC for SDI-HDMI, HDMI-SDI converter , SITC for SDI Audio De-embedder , SITC for SDI Audio Embedder , SITC for 2 channel video switcher , SITC for 2 channel audio interface , SITC for SDI video capture device , SITC for analog audio to DANTE converter , SITC for DANTE to analog audio converter , SITC for desktop computer , SITC for Active LED Display , SITC for Compact array speaker system , SITC for speaker amplifier , SITC for digital signal processor , SITC for 24 port PoE plus network switch , SITC for 27U equipment rack , SITC for push back chairs , SITC for acoustics and interiors
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Navy
State
Kerala
City
Ernakulam

Financial Information

Estimated Bid Value
₹3,90,00,000.00
EMD Amount
₹7,80,000.00
Bid Offer Validity
180 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7993003.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC PAYMENT
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

The eligibility requirements for this tender include being a registered entity with experience in providing conference systems and support services. Bidder qualifications include financial stability, previous project experience favorably in government contracts, and compliance with technical and quality standards.

Bidders are required to submit various certificates including proof of registration, quality assurance certifications (such as ISO), and any other relevant compliance certifications. Each proposal should clearly indicate that the supplier meets the necessary quality and technical benchmarks established in the tender specifications.

To participate in the tender, interested vendors must complete a registration process on the designated governmental procurement portal. They must submit registration details and ensure that they comply with all the necessary prerequisites outlined in the tender documentation, including submission of financial and technical details.

Payment terms typically encompass milestones tied to project completion, ensuring that payments are released upon satisfactory delivery of products and services. Detailed payment conditions must be outlined in the financial proposal and adhere to the regulations specified in the tender documents.

Yes, there are specific provisions that favor Micro, Small, and Medium Enterprises (MSEs), providing them with advantages in the bidding process. These may include reduced application fees, simplified documentation processes, and support in meeting technical requirements aimed at encouraging MSE participation in government projects.

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