The Ministry of Defence, through its Department of Military Affairs, is inviting tenders for the Goods Transport Service – Per Trip based Service - Household/Office, which includes transportation of packed milk, open milk, food grains, vegetables, and meat. This tender aims to secure reliable and efficient transportation services to meet the logistical needs of the ministry, ensuring timely delivery while maintaining quality standards.

Scope of Work and Objectives

The scope of work includes the provision of goods transport services on a per-trip basis across various locations. The selected contractor will undertake the following:

• Transportation of Goods: Managing the logistics of transporting household and office goods, including sensitive items such as packed and open milk, food grains, and perishable goods.
• Fleet Management: Utilizing light-duty and heavy-duty pickup trucks as per project requirements, ensuring all vehicles are compliant with safety standards.
• Scheduling: Developing efficient schedules for pickups and deliveries, minimizing delays while meeting all delivery timeframes.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following criteria:

• Registration with relevant authorities, with appropriate licenses for goods transportation.
• Previous experience in providing goods transport services, preferably with government departments or large organizations.
• Compliance with local transportation regulations and standards.

Technical Requirements

Bidders must adhere to the following technical specifications:

• Ownership or lease of suitable transport vehicles (light-duty and heavy-duty).
• Documentation certifying all vehicles are maintained regularly and are in compliance with safety and environmental regulations.
• Capability to handle diverse goods, ensuring that food items are transported under hygienic conditions.

Financial Requirements

Bidders should be prepared to submit the following financial documents:

• Evidence of financial stability, such as bank statements or audit reports.
• Pricing proposals that detail the rates per trip for the various types of goods to be transported.
• Compliance with any Earnest Money Deposit (EMD) requirements as specified by the issuing authority.

Document Submission Details

Interested parties must submit their proposals, including all relevant documentation, through the prescribed channels indicated in the tender announcement. It is essential to ensure that every document is formatted as stipulated in the tender guidelines to avoid disqualification.

Special Provisions

The Ministry of Defence encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Priority will be given to bidders demonstrating their commitment to local sourcing and compliance with the “Make in India” initiatives.

Evaluation Process

Tenders will undergo a rigorous evaluation process, assessing:

• Technical qualifications and adherence to the requirements set forth in the tender.
• Financial proposals, including pricing competitiveness and transparency.
• Experience and past performance in similar projects.

Delivery Locations

The transport services will be required to facilitate deliveries across designated military and logistical locations as outlined within the tender documents.

Contact Information

For any inquiries or further details, bidders are encouraged to contact the Department of Military Affairs directly through the official channels ranked in the tender documentation.

This tender represents a critical opportunity for service providers in the transport sector to align with government requirements and facilitate vital logistics for the Ministry of Defence through quality and efficient service delivery.