Scope of Work and Objectives - Department of Military Affairs
GASKET 682109221,CLAMP HOSE H3828,SEAT 3023994,CONNECTION FUEL DRAIN AR32241944,SCREW CROSS HEAD 14
Tender Timeline
Title: Repair and Maintainance of Earth Moving Plant
Tender Reference Number: 22fd8a0ce
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to solicit bids for the repair and maintenance of earth-moving plant machinery. The successful bidder will be responsible for ensuring the optimal functioning of various components essential to the earth-moving operations. The work will encompass a thorough examination of the machinery and the procurement of various components, including but not limited to gaskets, clamps, seats, and numerous other parts vital for the effective operation of the Earth moving plants.
The scope includes:
- Assessment and evaluation of current machinery
- Dismantling, repairing, and reassembling machinery parts
- Replacement of faulty components
- Provision of required tools and equipment for repair works
- Commitment to compliance with all relevant safety and operational standards
Eligibility Criteria
Eligible bidders must demonstrate capacity and experience in handling maintenance and repair projects for earth-moving machinery. The requirements are:
- Registration as a legal entity
- Proven track record in similar contracts (preferably with government entities)
- A sound financial standing and capacity to execute the tasks mentioned
Technical Requirements
Bidders must possess the necessary technical expertise and certifications relevant to machinery maintenance. They should showcase:
- Knowledge of the machinery involved
- Availability of trained and certified personnel
- Compliance with national safety and operational standards
Financial Requirements
Bidders need to submit a comprehensive proposal including a cost estimate for the maintenance and repair works. The financial offer should reflect:
- Clear breakdown of costs for materials and labor
- Any applicable taxes
- Full compliance with the designated budget
Document Submission Details
Bidders are required to submit proposals through the appropriate electronic channels specified in the tender documents. All proposals must include:
- Complete technical and financial documentation
- Relevant project references
- Compliance certificates
Special Provisions
This tender may offer benefits to Micro, Small, and Medium Enterprises (MSEs) and startups in the form of financial incentives, particularly lower eligibility thresholds and additional support in the application process. Specific provisions aimed at promoting participation from local enterprises are in place, aligning with the emphasis on self-reliance and innovation.
Evaluation Process
The evaluation process will be conducted based on:
- Compliance with technical specifications
- Price evaluation considerations
- Demonstrated experience and capability
Proposals will be assessed holistically with weightage assigned to both price and technical merits to ensure a balanced selection of bids.
Delivery Locations
Successful bidders will be required to deliver the components and provide services at specified military locations as directed in the project scope. The details of delivery locations will be announced post-selection of successful bidders.
Contact Information
While a direct point of contact may not be available, bidders should refer to the official tender portal for any inquiries or clarifications related to the tender process. It is advised to stay updated through the portal for the latest information affecting this tender.
Tender BOQ Items
25 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven track record in maintenance and repair of earth-moving machinery. This entails having experienced staff, necessary tools, and relevant certifications, alongside maintaining sound financial standing to undertake the project.
Bidders must provide certifications that demonstrate their ability to operate machinery and carry out maintenance tasks in compliance with operational safety standards. These may include ISO certifications or any other recognized industry-specific certifications relevant to machinery repair and maintenance.
The registration process typically involves submitting your company’s legal and financial documents through the specified tender portal. Bidders are encouraged to meticulously follow the outlined procedures and prepare necessary documentation to ensure compliance with requirement specifications.
Proposals and supporting documents should be submitted in commonly accepted document formats such as PDF or Word. Bidders should ensure that all submitted files are not password-protected and comply with size restrictions mentioned in the tender guidelines.
Payment terms typically vary based on compliance and performance. Usually, payment is made upon successful completion of repair and maintenance milestones as agreed in the contract. Bidders should consider incorporating any relevant financial details to ensure transparency in the offered pricing, including any advanced payment structures if applicable.
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