Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6110866)
PLUG ROUND TAPERED SOFT WOOD 200X 100X75 MM (N5510-001243),SPLINTER BOX 305 X 305 X 127MM (N8115-P0
Tender Timeline
Tender Title: Supply of Various Wood Products
Reference Number: GEM/2025/B/6110866
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs, under the Ministry of Defence, invites bids for the supply of various wood products. The scope includes the delivery of specific timber and wood-based items, including but not limited to plug round tapered soft wood and splinter boxes. The total quantity required is 3115 units, aiming to enhance operational capabilities within military logistics. Bidders are expected to ensure compliance with all specifications and guide their production process accordingly.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities compliant with the regulatory framework set by the Ministry of Defence. The eligibility will be determined based on the following criteria:
- Registration as a legitimate manufacturing or supplying entity.
- Proven experience in the production or supply of comparable items.
- Previous satisfactory performance on similar government contracts, if applicable.
Technical Requirements
Bidders must meet certain technical specifications detailed in the tender. Each wood product must conform to standardized quality and material requirements, specifically regarding dimensions and durability. Bidders will be required to submit comprehensive documentation along with samples, if requested, to substantiate their compliance with the technical parameters.
Financial Requirements
To participate in this tender, bidders must demonstrate financial stability, which includes:
- Submission of financial statements from the last three years.
- Capability to sustain operation and fulfill the contract requirements financially. Furthermore, all participating bidders are required to adhere to the conditions set forth for the payment terms as described in the tender.
Document Submission Details
All tender documents must be submitted electronically through the designated online portal by the specified deadline. Bidders should ensure that all submissions are complete and properly formatted as per the requirements outlined in the tender documents. Incomplete submissions may lead to disqualification.
Special Provisions
This tender includes specific provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may benefit from certain relaxations in eligibility criteria and will be given preference during evaluation, promoting inclusive growth.
Evaluation Process
The evaluation of bids will follow a structured process based on pre-defined criteria. Criteria will include:
- Compliance with technical requirements.
- Pricing competitiveness.
- Previous performance records. The department will ensure transparency throughout the evaluation process, leading to the selection of the most suitable bidders.
Delivery Locations
The delivery of the wood products will be required at predetermined locations specified in the tender documentation. Bidders must account for logistics and adherence to the timelines provided to ensure successful delivery.
Contact Information
For additional queries regarding this tender, bidders are encouraged to consult the tender portal or official communications from the Department of Military Affairs for accurate and updated information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for prospective bidders include being a registered entity, possessing relevant experience with consistent performance on similar contracts, and adherence to the guidelines set by the Ministry of Defence. Bidders must also demonstrate their capacity to supply the required wood products adequately.
Bidders are required to provide several key certificates, which may include a valid business registration certificate, GST registration, and technical compliance certificates for the wood products being supplied. These documents should demonstrate adherence to quality standards and compliance with applicable regulations.
The registration process typically involves creating an account on the designated tender portal, where bidders must submit their company details and upload necessary documents. Once registered, bidders can access the tender documents and submit their bids electronically as per the guidelines provided.
Documents must be submitted in specified formats—usually PDF, DOC, or XLS—and must ensure clarity and completeness. Bidders should pay careful attention to the submission guidelines in the tender documentation, as incorrect formats may lead to disqualification.
The payment terms are typically outlined in the tender document, emphasizing the milestones for payment, any required performance bonds, and conditions for payment execution. Bidders should familiarize themselves with these terms to ensure they can comply with the outlined arrangements.
MSEs are encouraged to participate in the tender process as the Department of Military Affairs provides specific advantages. These may include preferential treatment in the evaluation process and possible exemptions from certain eligibility criteria. This initiative aligns with government mandates to foster growth within the MSE sector and promote local production.
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