Tender Title:
GEM/2025/B/6209418
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The aim of this tender is to procure essential components within the automotive sector, specifically for the repair and maintenance of military vehicles. The components include but are not limited to AC Filters, Fuel Pump Assembly, Fuel Filters, Ignition Coil Assembly, Booster with Master Cylinder, Condenser Fan, and Stabilizer Link 4x4. This initiative is critical to ensuring the operational efficiency and reliability of military transportation systems.
Eligibility Criteria
Participants must meet specific eligibility requirements to qualify for the tender. Vendors must be registered entities with proven experience in supplying automotive components. Compliance with regulatory standards and certifications relevant to the automotive sector is mandatory.
Technical Requirements
Bidders must ensure that all provided components adhere to defined technical specifications and quality standards. The components must be durable, reliable, and compatible with the military-grade equipment. Additionally, all technical submissions must include detailed documentation that outlines product characteristics and testing criteria.
Financial Requirements
Bidders will be required to submit a valid Earnest Money Deposit (EMD) along with their proposal as a measure of commitment. Financial capability documents may also be requested to assess the ability of vendors to fulfill the terms of the contract. Detailed payment terms will be established based on the proposal evaluation.
Document Submission Details
All proposals must be submitted electronically through the designated procurement portal in formats specified in the tender documentation. Submissions should include technical and financial bids separately, along with any required certificates.
Special Provisions
The tender aims to foster opportunities for Micro, Small, and Medium Enterprises (MSEs) with specific benefits outlined in the tender documentation. Startups are also encouraged to participate, thus promoting innovative solutions within the supply of automotive components. Compliance with the 'Make in India' initiative is essential, emphasizing the importance of local sourcing and procurement.
Evaluation Process
Proposals will undergo a stringent evaluation process based on technical compliance and financial considerations. The evaluation criteria will include adherence to quality standards, pricing competitiveness, and delivery timelines. Successful bidders will be notified promptly after the evaluation process is concluded.
Delivery Locations
Bidders must outline their logistics capabilities, providing a detailed delivery schedule for the components. The delivery locations will be specified in the tender documents, and all items must reach military facilities within the agreed timelines to ensure uninterrupted operations.
Contact Information
For inquiries related to the tender or clarifications about the documentation, bidders can reach the designated contact personnel listed in the tender envelope. It is essential to utilize official communication channels for all correspondence.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying quality automotive components. Vendors must demonstrate past experience in similar procurements and comply with relevant regulatory standards. Additionally, bidders are expected to possess necessary certifications to ensure their products meet the required quality benchmarks.
The components must adhere to defined technical specifications that include quality standards, durability, and compatibility with military applications. Detailed product designs and testing criteria must be provided with the submissions to ensure compliance with performance expectations set by the Department of Military Affairs.
The Earnest Money Deposit (EMD) is a financial security measure that bidders must submit along with their proposals. The amount and specific instructions regarding the deposit will be detailed in the tender documents. EMD ensures that bidders are serious about their submissions and will be forfeited in case of non-compliance post-award.
Documents must be submitted electronically through the specified procurement portal. Bidders are required to submit both technical and financial proposals in the accepted file formats outlined in the tender documentation. Attention to detail in submitting all mandatory forms is critical to ensure compliance with tender requirements.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) aimed at promoting their participation in government tenders. This includes eligibility for price preferences and support in compliance with the ‘Make in India’ policy, ensuring that MSEs can effectively compete with larger entities within the tender structure. These benefits create an inclusive environment facilitating growth and opportunities for small enterprises.
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