Department of Military Affairs Tender by Indian Army (GEM/2025/B/6207835)

Tender Title: ELEMENT OIL FILTER
Tender Reference Number: GEM/2025/B/6207835
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The Department of Military Affairs is inviting bids for the supply of various mechanical components, specifically Element Oil Filters, along with associated items such as Hose 1 ID 80 Long, Mounting Engine Front, Cover Assy Clutch, Field Coil Assy, and Fuel Flexible Pipe. The objective of this tender is to procure high-quality components that meet stringent defense specifications, ensuring operational efficiency and reliability in military applications. All bidders are expected to provide detailed technical specifications and compliance documentation to demonstrate their ability to meet the requirements set forth.

Eligibility Criteria

Bidders must be legally registered entities within India and meet the following eligibility criteria:

• Possess a valid GST registration.
• Have a demonstrated track record of supplying similar mechanical components to government or private sector entities.
• Not be blacklisted by any government agency or department.
• Ability to provide performance security as outlined in the tender documentation.

Technical Requirements

Bidders are required to submit detailed technical documents showcasing:

• Product specifications, including compliance with quality standards.
• Testing criteria that the offered products must meet.
• Certifications relevant to manufacturing processes and quality assurance.

Financial Requirements

Bidders must provide a detailed financial proposal including:

• Pricing per item based on the quantity outlined in the tender.
• Earnest Money Deposit (EMD) as specified in the tender documentation.
• Performance security to ensure the successful execution of the contract.

Document Submission Details

All tenders must be submitted electronically through the specified procurement platform. Bidders are required to upload all necessary documentation in accepted digital formats, ensuring that all required forms and certificates are completed in full. Instructions for submission are detailed in the procurement platform.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers the following benefits:

• Relaxed eligibility criteria for MSE bidders.
• Potential reservations in the procurement process.
• Incentives for start-ups complying with 'Make in India' policies.

Evaluation Process

Bids will be evaluated based on:

• Compliance with the technical specifications and requirements.
• Pricing considerations and overall cost-effectiveness.
• Delivery timelines and the ability to meet operational requirements.
• Past performance and reliability of the bidding firm.

Delivery Locations

Successful bidders will be required to deliver products to designated locations as outlined upon contract award, typically involving military establishments or specified MOD facilities.

Contact Information

For detailed inquiries regarding the tender or clarification on submission of documents, bidders may contact the relevant department through official communication channels available on the procurement platform.