Department of Military Affairs Tender by Indian Army (GEM/2025/B/6112206)
8 TB NAS,24 Port Layer 2 Manageable Switch with SFP Module 1 GBPS Port,8 Port Layer 2 Manageable Sw
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Tender Title: Establishment of e Office
Reference Number: GEM/2025/B/6112206
Issuing Authority:
Department of Military Affairs
Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure a range of IT equipment and solutions as part of the establishment of an e-office. This includes high-capacity storage systems, networking devices, and necessary accessories aimed at improving communication and data management in military operations. The equipment to be provided consists of 8 TB NAS, 24-port Layer 2 manageable switches with SFP module 1 Gbps ports, 42U and 9U network racks, SFP modules, UTP Cat 6 cable rolls, RJ45 connectors, and a splicing machine. With a total quantity of 1097 units, the tender emphasizes enhancing operational efficiency through advanced technology integration.
Eligibility Criteria
Eligible bidders must be registered entities with the appropriate licensing and certification to provide IT infrastructure products. Companies must demonstrate prior experience in similar procurement projects and provide proof of technical and financial capability. Additionally, compliance with all local laws and regulations is mandatory.
Technical Requirements
Bidders are required to adhere to specific technical specifications, which include:
- Storage System: 8 TB NAS compliant with required operational standards.
- Networking Equipment: 24-port manageable switches with SFP capability, fully functional to support high-bandwidth applications.
- Racks: Installation of network racks to suit the hardware specifications, ensuring stability and accessibility.
- Cables: Provision of UTP Cat 6 cables and connectors compliant with industry standards for optimal performance.
Financial Requirements
Bidders must submit a bid that meets the financial thresholds specified in the tender documentation. This may include a detailed breakdown of pricing and any applicable taxes. Companies should also include a comprehensive financial statement to support their bid.
Document Submission Details
Interested bidders must submit their documentation electronically through the appropriate tender portal. All necessary documents, including technical and financial proposals, must be uploaded in accepted formats, ensuring compliance with submission guidelines.
Special Provisions
This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups, encouraging participation from these sectors. Preference will be given to local suppliers in line with 'Make in India' policies.
Evaluation Process
The evaluation will adhere to a structured process based primarily on the quality of the technical proposals and financial offers. Bids will be assessed for compliance with technical specifications, financial viability, and overall project competency.
Delivery Locations
Items procured under this tender will be delivered to specified military establishments, as outlined in the bid documentation.
Contact Information
For further inquiries or clarifications regarding the tender, interested parties should refer to the official communication channels provided in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary approvals to operate in the IT equipment sector. Bidders must present evidence of prior experience in similar procurement projects along with a technical and financial capability statement. Compliance with local regulations is also a requirement.
Bidders must ensure that their networking equipment includes 24-port Layer 2 manageable switches with 1 Gbps SFP modules. Additionally, compliance with industry standards for all hardware components, including 8 TB NAS, is mandatory to meet performance requirements.
Bidders are required to submit an Earnest Money Deposit (EMD) as specified in the tender documentation. This deposit acts as a security measure, assuring the seriousness of the bidder. The detailed conditions regarding the EMD, including the amount and payment method, will be specified in the official tender notice.
Bidders must submit their proposals electronically through the designated tender submission portal. Accepted document formats typically include PDF or Word for technical and financial documents. It is crucial to adhere strictly to submission guidelines to ensure compliance and successful evaluation.
The tender has special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). These may include relaxed eligibility criteria, preference in the evaluation process, and capacity-building support, thereby encouraging more participation from smaller entities in the procurement process. Compliance with ‘Make in India’ policies is also emphasized to promote local industry growth.
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