Department of Military Affairs Tender by Indian Army (25cfc89e2)
Paper A4 75 GSM,Paper Legal,12A Toner Cartridge HP LaserJet 1020 Plus,Toner LaserJet Tank 158A Blac
Tender Timeline
Tender Title: Supply and Delivery of Office Supplies
Tender Reference Number: 25cfc89e2
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply and delivery of various office supplies. This tender aims to procure a comprehensive range of essential office items including Paper A4 75 GSM, Paper Legal, 12A Toner Cartridges for HP LaserJet 1020 Plus, and Toner LaserJet Tank 158A Black, alongside Epson dot matrix cartridge ribbons for LX LQ 310 and Cartridges for PG 208K Pantum MFD. The total quantity required is 55 units, strategically aimed at enhancing operational productivity within military departments.
Scope of Work and Objectives
The primary objective of this tender is to ensure a continuous supply of high-quality office supplies necessary for daily operations. The scope encompasses sourcing competitively priced, reliable products that meet specified standards, ensuring timely and efficient delivery to designated locations.
Eligibility Criteria
Interested bidders must be recognized legal entities, duly registered to undertake procurement in the relevant categories. It is advisable for potential suppliers to demonstrate previous experience in handling similar contracts to establish fiscal responsibility and reliability.
Technical Requirements
All items must conform to established quality standards, including compliance with manufacturer specifications for toners and paper quality. The supplies should be new, unused, and packaged to prevent damage during transit.
Financial Requirements
Bidders are expected to demonstrate financial capability to fulfill the order, which may include presenting recent financial statements or undertaking measures to secure an Earnest Money Deposit (EMD) as outlined in the tender documentation.
Document Submission Details
Bidding documents should be prepared and submitted in accordance with the specifications laid out in the tender invitation. Proper completion of technical and financial bids is mandatory, and suppliers must adhere to submission formats specified in the tender guidelines to ensure compliance.
Special Provisions
This tender also acknowledges the contributions of Micro, Small, and Medium Enterprises (MSEs) and startups, offering various benefits aligned with policies that encourage their participation in government procurement.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria including the quality of supplied products, pricing, and the vendor’s ability to meet delivery timelines. Detailed scoring matrices will support a transparent and equitable selection process.
Delivery Locations
All supplies must be delivered to specified military installations as detailed during the bid award phase. Vendors are encouraged to factor in logistics and shipping capabilities when preparing their bids.
Contact Information
For inquiries regarding this tender, please reach out to the Department of Military Affairs. Full contact details will be provided upon request in the documentation.
In conclusion, this tender presents a unique opportunity for vendors specializing in office supplies to engage with the Ministry of Defence. All prospective bidders are encouraged to review the requirements meticulously and submit thorough bids to ensure compliance and maximize their prospects for selection.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing the specified office supplies. Bidders must demonstrate their operational capacity through experience in supplying similar products. Additionally, adherence to quality standards and compliance with relevant regulations is mandatory for qualification.
The technical specifications for submitted products include compliance with manufacturer standards for paper quality (A4 75 GSM and legal-sized paper) and toner cartridges (12A for HP LaserJet 1020 Plus, and LaserJet Tank 158A). All items must be new, unused, and delivered in protective and compliant packaging.
The EMD serves as a security measure for the bidding process. Bidders must provide the specified amount as outlined in the tender documents. This deposit will be forfeited in the event of withdrawal from the bidding process or non-compliance with bid submission requirements.
Bids can be submitted electronically via the designated procurement platform. Accepted document formats include PDF for technical and financial submissions, ensuring clarity and accessibility during the evaluation process. Bidders must follow precise guidelines in the tender documentation for bid preparation.
Yes, there are specific provisions for MSEs that facilitate their involvement in government tenders. MSEs are encouraged to submit bids as the tender recognizes their capability and contributions. This includes relaxations in certain eligibility criteria and potential preference in the evaluation process, aligning with the goal to support local businesses under Make in India initiatives.
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