Tender Title: BOQ BOQ
Reference Number: GEM/2025/B/6184574
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of various automotive components, including Clutch Cylinder Assembly, Sleeve Cylinder Assembly, Clutch Plate, Cover Assembly Plate, Spider Bearing, Ribbed Belt, Accelerator Cable, Gear Lever Kit, and Clutch Release Bearing. This tender aims to ensure the availability of high-quality parts to support operational readiness and sustainment of defense-related machinery.

Scope of Work and Objectives

The core objective of this tender is to supply a total quantity of 47 units of specified automotive components for military applications. Bidders are required to deliver products that meet the defined technical specifications and quality standards, ensuring functional integrity and reliability in high-stress environments. The scope includes the source material verification, production, quality assurance checks, and timely delivery.

Eligibility Criteria

Vendors eligible to participate must have a valid registration as a manufacturing or supply entity. Additionally, bidders are required to showcase proven expertise in supplying automotive components and demonstrate compliance with industry standards. Entities must possess necessary certifications to validate their capability to deliver products conforming to governmental procurement guidelines.

Technical Requirements

Bidders must adhere to the technical specifications outlined in the tender documents, which include detailed descriptions of each required component. Key technical parameters involve design, material strength, durability, and compliance with national defense standards. Submissions must include documentation proving adherence to the specified technical criteria, including certification of testing processes and quality control measures.

Financial Requirements

Each bidder is required to furnish a Performance Security Deposit to ensure compliance with contract terms upon assignment of the tender. Bidders must submit a price quotation that covers all components and includes details of any ancillary services like installation and maintenance, if applicable. Detailed financial statements reflecting company stability and capability to fulfill the contract should also be included.

Document Submission Details

Submissions must be made electronically, with all relevant documents uploaded via the designated portal as specified in the procurement guidelines. Each proposal must include the bid submission form, technical and financial documentation, along with any supporting certificates. All submissions should follow specified formats; non-compliance may result in disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and outlines benefits aimed at promoting entrepreneurship. Additionally, provisions for startups are included, facilitating entry into the defense supply chain. Compliance with 'Make in India' policies is encouraged, giving preference to locally manufactured components over imports.

Evaluation Process

The evaluation process will include technical appraisal and financial review of bids. Each bid will be critically assessed based on predefined criteria such as product quality, compliance with specifications, pricing, and supplier reliability. The selection will follow a two-envelope system, separating technical documents from financial bids to maintain fairness during evaluation.

Delivery Locations

The successful bidder must be prepared to deliver components to designated military sites, as specified within the contract details. Timeliness and adherence to logistics requirements will be evaluated as part of the contract execution parameters.

Contact Information

For further clarifications regarding this tender, interested parties should refer to the dedicated tender portal or engage through official communication channels provided in the procurement documentation. It is essential to maintain communication through appropriate channels to ensure your queries are handled in a timely manner.