Tender Title: COTS SOFTWARE
Reference Number: c7893994
Issuing Authority
The tender is issued by the Department of Military Affairs, under the auspices of the Ministry of Defence. This department is committed to ensuring the procurement of high-quality software solutions that meet the stringent requirements necessary for operational effectiveness.
Scope of Work and Objectives
The primary objective of this tender is to procure a range of Commercial Off-The-Shelf (COTS) Software products. This includes, but is not limited to, applications such as Seqrite Admin Console and Quick Heal Total Security, alongside essential operating systems like Windows 11 Pro. The total quantity needed across various categories is 55. The selected vendor(s) will be required to supply software solutions that are efficient, secure, and ready for immediate implementation to enhance the digital security and operational capabilities of the department.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific criteria which include being a registered business entity. Additionally, vendors should have prior experience in supplying software solutions to government agencies or comparable organizations. All tenders must comply with the necessary regulatory standards outlined by the Ministry of Defence.
Technical Requirements
The software solutions must meet high technical standards, ensuring compatibility with existing systems and providing required security features. Providers must demonstrate compliance with relevant quality benchmarks for software development and security protocols, ensuring that all products are licensed, genuine, and supported by the respective manufacturers.
Financial Requirements
Bidders are required to provide a detailed financial breakdown, including pricing for each software module offered. The tender will emphasize cost-effectiveness while ensuring the quality of the products supplied. Participants may also need to provide proof of financial stability and capability to deliver the services as outlined in the tender.
Document Submission Details
All documents related to the tender must be submitted electronically. Bidders should ensure that all submissions are complete, including necessary forms confirming compliance with eligibility criteria and technical specifications. Vendors must follow the submission guidelines outlined in the tender documentation to avoid disqualification.
Special Provisions
There are special provisions in this tender to benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible MSEs may receive supportive measures in terms of financial concessions or flexibility in evaluation processes to encourage participation.
Evaluation Process
Tenders will be evaluated based on a predefined criterion which includes the compliance with technical specifications, cost parameters, and overall capability to deliver the requested software solutions. Performance history and references from previous contracts will also be taken into account during the evaluation.
Delivery Locations
The successful vendors will be required to deliver software to specified military locations as detailed in the tender. It is imperative that deliveries are made within the timeline to facilitate timely installation and deployment.
Contact Information
For more information regarding this tender, potential bidders are encouraged to reach the relevant contacts within the Department of Military Affairs, details of which are provided in the official tender document.
This tender presents a significant opportunity for qualified vendors to contribute to enhancing the operational capabilities of the Ministry of Defence through the provision of indispensable software solutions.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a focus on software supply. Businesses should have previous experience supplying to government sectors and should comply with all applicable regulatory standards as stipulated by the Department of Military Affairs. Detailed documentation demonstrating compliance must also be submitted to qualify.
Bidders must submit a range of required certificates, which include proof of business registration, any relevant software licenses, and certificates demonstrating compliance with technical specifications and quality standards. This ensures that only credible and capable vendors are considered for the tender.
The registration process typically requires interested bidders to complete an application form, submit necessary documents verifying eligibility, and comply with the specific terms outlined in the tender document. Detailed instructions on registration will be included in the official documentation.
The performance security requirements mandate that selected vendors provide a financial guarantee to ensure compliance with tender terms. This security serves to protect the interests of the Department of Military Affairs, ensuring that vendors meet their obligations after contract award.
The evaluation and selection process will strictly adhere to the criteria established in the tender documentation. Key factors will include the adherence to technical specifications, pricing, past performance, and compliance with the submission guidelines. Bidders will be notified of the results post-evaluation, ensuring transparency and fairness in the selection process.
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