Tender Title: IT SOFTWARE ITEMS PROCURED OUT OF IT SOFTWARE GRANT
Tender Reference Number: 210584a7c
Issuing Authority: Department of Military Affairs, Ministry of Defence

The IT SOFTWARE ITEMS PROCURED OUT OF IT SOFTWARE GRANT seeks qualified bidders to supply essential software products, encapsulating key items such as Microsoft Windows 11 Pro (23Hz Offline Activation), Microsoft Office 2021, and Quick Heal Antivirus, including both multi-user and single-user configurations. The objective of this tender is to enhance the operational efficiency of the departments by ensuring up-to-date software solutions are provided, thus fostering better management of IT resources.

Scope of Work and Objectives

The primary scope of this tender encompasses the procurement of the latest software products necessary for enhancing functionality, security, and performance across various applications within the Department of Military Affairs. Bidders are to provide the following software packages:

1. Microsoft Windows 11 Pro (23Hz Offline Activation)
2. Microsoft Office 2021
3. Quick Heal Antivirus (10 User License)
4. Quick Heal Antivirus (1 User License)

The main objectives of this procurement are to ensure compliance with the latest software standards, to mitigate cybersecurity threats, and to provide a reliable IT infrastructure that supports the mission of the Department.

Eligibility Criteria

To qualify for participation, bidders must meet the following eligibility requirements:

• Must be a registered entity in accordance with the applicable business laws.
• Proven financial stability and capability to fulfill the tender's requirements.
• Previous experience supplying similar software solutions to government or large corporate entities.
• Compliance with all relevant certification standards for software distribution.

Technical Requirements

Bidders must ensure that the software provided meets the following technical specifications:

• Microsoft Windows 11 Pro must be in its latest version with offline activation capabilities.
• Microsoft Office 2021 should be a licensed version compatible with current operating systems.
• Quick Heal Antivirus software must have capabilities for real-time protection and secure browsing.

Financial Requirements

Bidders must provide a comprehensive pricing structure, which should include any applicable taxes, shipping, delivery charges, and other costs. Payment terms should be clearly outlined, and discounts for early payment may be discussed but are subject to negotiation.

Document Submission Details

Interested bidders must prepare and submit all the required documentation accurately as outlined in the tender guidelines. This includes:

• Bid proposal showing complete details of goods and services offered.
• Proof of compliance with financial and technical requirements.

Documents should be submitted electronically, following the specified formats mentioned in the guidelines to avoid disqualification.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, with priority given to them in the evaluation process. Additionally, provisions under startup policies are also made to facilitate small businesses in engaging with government tender processes.

Evaluation Process

The evaluation will be conducted based on technical and financial criteria, resulting in a comprehensive assessment of each bid. Bidders must achieve a minimum score as determined by the evaluation committee to be considered for contract award.

Delivery Locations

The delivery of software items will primarily be to governmental offices within the jurisdiction of the Ministry of Defence, ensuring timely and seamless integration into existing systems.

Contact Information

For further details regarding the tender, bidders are encouraged to consult the official Department of Military Affairs resources for official contact channels.

This tender represents a substantial opportunity for vendors equipped to meet the stringent requirements of software solutions demanded by the government sector. Participating in this tender can significantly enhance a vendor's credibility and connection with the government's technological advancement objectives.