Tender Title: SOFTWARE PROCUREMENT THROUGH IT SOFTWARE HEAD

Reference Number: 13073967d

Issuing Authority

This tender is issued by the Department of Military Affairs, under the supervision of the Ministry of Defence.

Scope of Work and Objectives

The primary objective of this tender is to procure essential software solutions that include Antivirus Quick Heal Pro (1 year for 1 user), MS Windows 11 Pro, MS Power BI, and MS Office Pro 2021. The desired outcomes include providing licensed software to enhance operational efficiency, ensuring security against cyber threats, and equipping users with tools necessary for effective data analysis and productivity.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• The entity must be a registered company with valid legal status.
• The bidder should provide evidence of prior experience in supplying similar software products.
• Compliance with the standards and regulations set forth by the Ministry of Defence.
• Proof of ability to deliver and support the required software solutions.

Technical Requirements

Bidders are expected to provide software that meets the following technical specifications:

• Antivirus solutions must include full-system scans, real-time protection, and regular updates.
• MS Windows 11 Pro should be compatible with all standard applications and provide enhanced security features.
• MS Power BI must allow users to analyze and visualize data easily, supporting a variety of data sources.
• MS Office Pro 2021 should include essential productivity tools with up-to-date functionality.

Financial Requirements

Bidders need to provide a comprehensive financial proposal including:

• Detailed pricing for each software package.
• Any additional costs associated with installation or training.
• Proposals must illustrate competitive pricing in relation to market standards.

Document Submission Details

All tender documents must be submitted in accordance with the guidelines specified. The required documentation includes:

• A cover letter outlining the intent to bid.
• All technical and financial proposals.
• Any supporting documents that validate eligibility and compliance requirements.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) may be eligible for special provisions or benefits that aim to promote inclusivity in bidding. Startups are also encouraged to participate under the initiative supporting innovation and local solutions.

Evaluation Process

The evaluation will be conducted on the basis of:

• Compliance with eligibility criteria.
• Technical capability and compliance with specifications.
• Financial viability and cost-effectiveness.
• Overall contribution to the Ministry of Defence's goals and objectives.

Delivery Locations

Software solutions should be delivered to designated locations as specified during the evaluation process. Bidders must account for potential logistical challenges and address them in their proposals.

Contact Information

For further inquiries, bidders are encouraged to consult the official website of the Department of Military Affairs or contact them directly through the provided channels.

Conclusion

This tender represents a significant opportunity for software vendors to partner with the Ministry of Defence, contributing to enhanced operational effectiveness through technology. Interested parties are encouraged to review this documentation thoroughly and prepare their bids in accordance with the stated requirements and objectives.