Tender Title: Supply of Living Shelter for 20 Men
Tender Reference Number: GEM/2025/B/6160892
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is requesting bids for the supply of living shelters designed to accommodate 20 men with comprehensive specifications outlined in the Request for Proposal (RFP). This tender is part of a broader initiative to enhance living arrangements for personnel under the Ministry of Defence, ensuring they have adequate and comfortable housing during their deployment.
Scope of Work and Objectives
The primary objective of this tender is to support the living shelter requirements for military personnel. The scope includes:
- Supply of Living Shelter that adheres to the specifications detailed in the RFP.
- Provision of electrical items necessary for the shelters.
- Supply of PPR (Polypropylene Random Copolymer) materials specific to the shelter needs.
- Provision of sanitary items ensuring hygiene and comfort.
- Supply of construction materials and equipment essential for the assembly and setup of living shelters.
Eligibility Criteria
Bidders must meet the following eligibility criteria to participate in this tender:
- Registration as a legal entity in the relevant sector.
- Proven experience in supplying similar materials to government or defense entities.
- Financial capability to undertake the project and provide necessary warranties for the products supplied.
Technical Requirements
The suppliers must deliver products that adhere to the specified technical requirements detailed in the RFP. This includes compliance with construction standards and certifications relevant to the defense industry. Suppliers are expected to provide documents that illustrate compliance with these standards.
Financial Requirements
Bidders are required to present detailed financial proposals that include:
- Comprehensive pricing for each category of supplies.
- Evidence of financial stability and capability to execute the contract.
- Earnest Money Deposit (EMD) is required to qualify for the bid submission.
Document Submission Details
All tender submissions must be delivered electronically through the designated government procurement platform, along with required documentation verifying technical specifications, previous experience, and financial credentials.
Special Provisions
There are specific incentives for Micro, Small, and Medium Enterprises (MSEs) and startups. These enterprises are encouraged to participate and may benefit from relaxed eligibility criteria and financial incentives.
Evaluation Process
The evaluation of the bids will be conducted based on a comprehensive evaluation framework that includes:
- Compliance with technical specifications.
- Price competitiveness.
- Supplier’s experience and past performance in similar contracts.
Delivery Locations
The successful bidder will be required to deliver materials to specified military locations, which will be outlined further in the contractual agreement.
Contact Information
For any queries related to this tender, bidders are expected to refer to the official documentation or the procurement platform for updated contact details.
This tender represents a significant development in enhancing the living conditions of personnel under the Ministry of Defence. All interested parties are encouraged to review the detailed specifications and submit compliant bids to meet the stringent requirements of the military.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the relevant industry, demonstrating previous experience in supplying military-grade materials or services, and showcasing financial capability to fulfill the contract effectively. Bidders must ensure compliance with all specifications set forth in the Request for Proposal to qualify for consideration.
Bidders must present relevant certificates that demonstrate compliance with technical standards required for military supplies. This may include ISO certifications, safety standards compliance, and industry-specific certifications. All documents submitted must be valid and up-to-date to be considered.
The registration process to participate in this tender involves creating an account on the designated government e-procurement platform. Interested suppliers must provide necessary business details, upload required documents, and accept the terms of service outlined by the procurement authority to obtain access to tender submissions.
Submissions must adhere to specified document formats as outlined in the RFP. Generally, accepted formats include PDF for technical specifications and Word documents for pricing sheets. Bidders should ensure that all files are clear, legible, and submitted electronically.
Payment terms outlined in the contract will typically include provisions for advance payments, milestone payments upon delivery, and final payments upon successful completion of installation and inspection. It is essential for bidders to review and understand standard payment terms as defined in the RFP for this contract.
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