Tender Title: Bus Hiring Service - Short Term - Outstation

Tender Reference Number: GEM/2025/B/6125258

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs under the Ministry of Defence invites tenders for the provision of a Bus Hiring Service for Short Term Outstation travel. This tender is aimed at acquiring reliable transportation services to facilitate both official and operational needs, with specific emphasis on non-deluxe bus options.

Scope of Work and Objectives

The primary objective of this tender is to secure a dependable bus hiring service capable of accommodating groups of 40-42 passengers for short-term outstation trips, specifically covering a distance of approximately 783 kilometers over a span of four days. Notably, the service includes transport arranged for cab and taxi hiring services for similar outstation requirements around the clock, enhancing the flexibility and responsiveness of travel arrangements for participating personnel.

Eligibility Criteria

Eligible vendors must hold valid registration and operational permits for providing bus services within the designated framework of this contract. Bidders must also demonstrate prior experience in delivering similar services to governmental or comparable entities. The tender is open to all service providers that meet these criteria and are equipped to fulfill the specified transportation requirements efficiently.

Technical Requirements

Bidders should ensure that their fleet features vehicles that meet national safety standards and are well-maintained for long-distance travel. All buses must be equipped with basic amenities to ensure passenger safety and comfort on longer journeys. Detailed compliance with technical specifications as prescribed by the Ministry of Defence will be assessed during the evaluation phase.

Financial Requirements

Bidders must provide financial documentation demonstrating capability to deliver the service as outlined in the tender requirements, including a competitive price proposal. Firms must also be prepared to submit an Earnest Money Deposit (EMD) to validate their proposal and commitment to entering into the contract if awarded.

Document Submission Details

All relevant documents pertaining to the tender must be submitted electronically or in hard copy according to the submission guidelines specified in the tender documentation. All submissions should include necessary proofs, previous experience documentation, and financial statements accompanying the bid.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering advantages such as bidding relaxation and assistance that promotes innovation and investment in regional businesses. Compliance with the Government of India’s ‘Make in India’ initiative is also encouraged, fostering local content and procurement practices.

Evaluation Process

The evaluation process will be comprehensive, focusing on financial bids, adherence to technical requirements, and past performance of bidders servicing similar governmental contracts. Particular emphasis will be placed on the proposals that demonstrate the best value for money while maintaining compliance with specified quality standards and service delivery timelines.

Delivery Locations

The service will cater to various designated outstation locations as outlined within the scope of the tender documentation. Bidders must indicate their capability and logistics planning for covering these locations effectively.

Contact Information

For further inquiries, interested parties may reach out to the Department of Military Affairs during office hours to obtain additional details regarding this tender. All communication should be directed through the official channels provided in the detailed tender documents.