Department of Military Affairs Tender by Indian Army (GEM/2025/B/6141674)
Short Term Cab & Taxi Hiring Services - Sedan; Local; 80Kms x 10Hrs,Short Term Cab & Taxi Hiring Se
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Tender Title: Short Term Cab & Taxi Hiring Services
Tender Reference Number: GEM/2025/B/6141674
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Short Term Cab & Taxi Hiring Services tender represents an opportunity for qualified service providers to deliver reliable transportation solutions on a short-term basis for local and outstation engagements. The procurement includes various categories of vehicles, including sedans, SUVs, and buses tailored for different travel needs.
Scope of Work and Objectives
The primary objective of this tender is to hire cab and taxi services for official transportation as specified in the contract. The work includes:
- Local Services: Provision of sedan services for up to 80 kilometers over 10 hours.
- Outstation Services: Provision of sedan services for 250 kilometers over 8 hours.
- Premium sedans and SUVs for both local and outstation requirements are also included.
- Bus hiring services tailored for both local and outstation travel.
This initiative aims to ensure seamless mobility for personnel within the defense sector while enhancing operational efficiency.
Eligibility Criteria
Potential bidders must meet the following eligibility requirements:
- Registered entity with valid licenses and permits to operate transportation services.
- Proven experience in providing similar services.
- Compliance with local regulations regarding transportation and vehicle standards.
Technical Requirements
Bidders are required to provide technical documentation that includes:
- Details of the vehicles being offered, including make, model, and age.
- Proof of vehicle insurance and maintenance records.
- Drivers’ qualifications and training certifications.
Financial Requirements
Bidders must present a comprehensive financial proposal that outlines:
- Pricing per kilometer and hourly rates based on vehicle category.
- Any additional charges, including driver allowances.
- Assurance of budget compliance across the proposed contract period.
Document Submission Details
All submissions must be made electronically through the designated portal, ensuring that:
- Documents are in accepted formats (PDF, DOC, and XLS) for compatibility.
- Depth and clarity in proposals to facilitate a transparent evaluation process.
Special Provisions
- Micro, Small and Medium Enterprises (MSEs) are encouraged to participate in this tender, with provisions in place to facilitate their contributions through reserved quotas.
- Startups in the transportation sector will also find supportive guidelines to promote their participation.
Evaluation Process
The evaluation criteria will focus on the quality, cost-effectiveness, and compliance of the submitted proposals. The evaluation will consider both financial and technical aspects to appoint the most competent service provider.
Delivery Locations
Services will be primarily provided within specified local regions and for outstation journeys as directed by the Department of Military Affairs.
Contact Information
For queries or further clarifications regarding the tender, refer to the official contact channels indicated in the tender portal.
Overall, this tender aims at fostering a competitive bidding environment while ensuring quality and adherence to standards in transportation services for defense personnel.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing transportation services in compliance with relevant regulations. Bidders must demonstrate prior experience in similar service provision. Additionally, maintaining all necessary licenses and insurance is crucial for eligibility.
The technical specifications for vehicles include maintaining a maximum age limit as mandated by local laws, ensuring all vehicles are appropriately insured, and providing maintenance records. Moreover, drivers must possess valid licenses and adequate training to ensure safety and compliance with operational standards.
Bidders may be required to submit a performance security deposit, typically a percentage of the total contracted value. This security acts as a guarantee that the selected service provider will fulfill their obligations under the contract terms, ensuring reliability throughout the service timeline.
Bidders must submit their proposals electronically through the designated portal. All documentation should be in specified formats such as PDF, DOC, or XLS to ensure compatibility. Proposals should be complete, detailing all aspects of the offer to facilitate a straightforward evaluation process.
Yes, the tender includes special provisions supporting Micro, Small, and Medium Enterprises (MSEs). These benefits may include reserved quotas, simplified documentation requirements, and enhanced evaluation criteria that favor smaller entities to encourage their participation and success in the bidding process.
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