Supply of High-End Desktop Computers, Online UPS, and Multifunction Machines
High End Desktop Computer,Online UPS (V2),Multifunction Machine MFM (V2)
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Tender Title: Supply of High-End Desktop Computers, Online UPS, and Multifunction Machines
Tender Reference Number: bbdb107e
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is soliciting bids for the procurement of advanced technological equipment, specifically high-end desktop computers, online UPS (V2), and multifunction machines (MFM V2). This tender aims to enhance operational efficiency and support various departmental functions through the deployment of reliable and high-performance devices.
Scope of Work and Objectives
The scope of work under this tender encompasses the supply, delivery, and installation of 25 high-end desktop computers, online UPS systems, and multifunction machines. The objective is to procure state-of-the-art technology that meets the operational demands of the Ministry of Defence. Vendors are expected to demonstrate robust solutions capable of supporting both general administrative tasks and specialized defense-related applications.
Eligibility Criteria
To qualify for participation in this tender, bidders must fulfill specific eligibility criteria, including but not limited to:
- Being a registered company or agency within India.
- Possessing adequate financial stability and past experience with similar procurements.
- Adherence to the Make in India initiative, promoting local manufacturing.
Technical Requirements
Bidders must meet the following technical requirements:
- High-End Desktop Computers must have a minimum of 16 GB RAM, Intel i7 processor or equivalent, and a dedicated graphics card.
- Online UPS should feature a minimum output of 1000VA with a backup time of at least 30 minutes under full load.
- Multifunction machines must support printing, scanning, scanning, and faxing, capable of handling A3 paper size.
Financial Requirements
Bidders are required to provide a complete financial proposal that includes:
- A detailed breakdown of costs associated with each item.
- Taxes, fees, and additional charges must be explicitly stated.
- Compliance with EMD (Earnest Money Deposit) requirements essential for bid submission.
Document Submission Details
All submissions must include:
- Technical and financial bid documents.
- Proof of payment for the EMD.
- Certificates demonstrating compliance with eligibility criteria.
All documentation should be submitted electronically through the designated procurement portal.
Special Provisions
In alignment with government policies aimed at fostering entrepreneurship, this tender includes provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Such firms are encouraged to apply, particularly in compliance with the Make in India initiative, which prioritizes local production and services.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Compliance with technical specifications.
- Cost-effectiveness and financial proposals.
- Vendor experience and performance history in similar projects.
Delivery Locations
Successful bidders must deliver all items to designated offices of the Ministry of Defence, located throughout the country.
Contact Information
For any inquiries or further clarification regarding this tender, participants can refer to the official website of the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include that the bidder must be a registered entity in India and have relevant experience in delivering similar technological solutions. Financial stability, compliance with local manufacturing requirements under the Make in India initiative, and other legal certifications are also necessary to be considered eligible.
Potential bidders must provide various necessary certificates with their submission, including a company registration certificate, GST registration, and any other relevant licenses that demonstrate compliance with Indian procurement regulations. Additionally, proof of past successful deliveries can strengthen the bid.
The registration process involves submitting the necessary documents, including proof of identity, company registration details, and financial records. Bidders need to register on the designated procurement portal where the tender is published, ensuring their eligibility and compliance with guidelines.
Documents can be submitted in widely accepted file formats such as PDF, JPG, and DOC. It is essential for bidders to adhere to these specified formats to ensure proper evaluation and consideration of their submissions.
The payment terms will be outlined in the tender documents, typically requiring a payment schedule tied to milestones of delivery and installation. Additionally, vendors may be required to provide a performance security, usually a percentage of the total bid amount, to ensure compliance with the contractual obligations throughout the project duration.
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