Department of Military Affairs Tender by Indian Army (GEM/2024/B/5560403)
PROC OF GLACIER WHITE OUTER MULTI LAYER CLOTHING SYSTEM CAMOUFLAGE WHITE DIGITAL (GWO-MLCS)
Tender Timeline
Tender Title: Procurement of Glacier White Outer Multi Layer Clothing System Camouflage White Digital (GWO-MLCS)
Reference Number: GEM/2024/B/5560403
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is launching a tender for the procurement of 1,600 units of Glacier White Outer Multi Layer Clothing System Camouflage White Digital (GWO-MLCS). This tender aims to equip the Indian Army with advanced and reliable gear essential for extreme cold climatic conditions. The clothing system should provide the required physical coverage and insulation while ensuring comfort and functionality.
Scope of Work and Objectives
The primary objective of this tender is to acquire multi-layer outer clothing systems that meet high specifications for camouflage and thermal protection in harsh winter environments. Bidders are expected to provide products that adhere to industry standards and demonstrate effective performance in extreme conditions, ensuring that the end-user will benefit from enhanced operational efficiency in the field.
Eligibility Criteria
Eligible bidders must be registered entities that can demonstrate:
- A minimum average annual turnover of 187 Lakh for the last three years.
- A proven record of at least 3 years of past experience in supplying similar services or products to any Central or State Government organization or PSU.
- Compliance with technical and quality standards outlined in the bid document.
Additionally, exemptions from experience and turnover requirements apply to Micro, Small and Medium Enterprises (MSEs) and startups, provided they can meet quality specifications.
Technical Requirements
The successful bid must comply with the following technical specifications:
- Meet or exceed the Buyer Specification Document provided in the tender documentation.
- Products must have a minimum shelf life of 5 years under Indian tropical conditions upon delivery.
- Products need to be nontoxic and harmless to health, accompanied by a Material Safety Data Sheet for any toxic materials.
Financial Requirements
Bidders must submit an Earnest Money Deposit (EMD) of 1,900,000 INR, which can be made through various modes such as Demand Drafts or Fixed Deposit Receipts. The successful bidder will also be required to provide a Performance Security of 5% of the total contract value within a specified duration.
Document Submission Details
All tenders must include:
- Experience criteria documentation
- Past performance records
- Bidder turnover statements
- OEM Authorization Certificates and applicable compliance documents.
Bidders are encouraged to check the specifications and conditions detailed in the documents, which can be accessed through the provided link in the tender announcement.
Special Provisions
This tender allows for specific exemptions:
- MSEs and startups can be exempted from certain turnover and experience requirements, provided they meet quality and technical specifications.
- There are additional provisions for local content, requiring at least 50% local content for Class 1 local suppliers.
Evaluation Process
Bids will undergo a comprehensive evaluation based on the Total Value Wise Evaluation method, focusing on the overall price and adherence to technical specifications. Qualified bidders will be subject to a reverse auction to ensure competitive pricing.
Delivery Locations
Successful bidders must deliver the clothing systems to the designated army base, specified in the complete tender documents.
Contact Information
For questions related to the tender, bidders are encouraged to review the associated documentation available at the main document link provided. While exact contact details are not specified in this document, bidders should ensure they follow the outlined submission procedures and reach out through the appropriate channels discussed in the relevant bid documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating an average annual turnover of 187 Lakh over the last three years, and possessing 3 years of past experience in supplying similar products. MSEs and startups are eligible for exemptions concerning experience and turnover requirements.
Bidders must submit various documents including the Experience Criteria, Past Performance, Bidder Turnover, and OEM Authorization Certificates. Additionally, compliance with the detailed Buyer Specification Document is mandatory.
To participate in the tender, bidders must be registered with relevant authorities. New bidders should complete the registration process prior to the bid opening date to ensure eligibility.
Bidders are required to upload documents in formats specified in the bid guidelines, which are typically in PDF or scanned copies. All documents must be clear and legible to ensure compliance.
The tender requires that the clothing system meets stringent technical parameters outlined in the Buyer Specification Document, including performance standards suitable for extreme cold environments.
Yes, bidders must ensure compliance with all relevant quality standards outlined in the tender, including specifications for shelf life (minimum 5 years) and toxicity levels.
The EMD amount required for this tender is 1,900,000 INR. Bidders must provide evidence of this deposit with their submission.
The successful bidder is required to submit a Performance Security amounting to 5% of the total contract value within a specific timeframe defined in the tender documents.
Payment terms and conditions are specified in the tender and may include upfront payments, milestone payments, or post-delivery payments, dependent on agreed terms after bid acceptance.
While specific dates changed throughout the tender lifecycle, bidders must submit their bids by the outlined end date and ensure compliance with recommended timelines for document preparations.
Bids will be evaluated based on technical specifications and the total value while ensuring compliance with financial and legal requirements. Bidders may undergo a reverse auction phase to achieve the lowest reasonable price.
Notification of results will typically be communicated through official channels and the results will be available via the online tender management system, ensuring transparency in the selection process.
MSEs can receive exemptions from experience and turnover criteria, allowing greater accessibility and participation in the bidding process, provided they meet the specified quality standards.
Yes, startups are similarly exempt from certain experience and turnover criteria if they meet the required technical specifications outlined by the buyer.
The tender stipulates that at least 50% local content is necessary for qualifying as Class 1 suppliers, aligning with the Make in India initiative aimed at promoting local manufacturing and suppliers.
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